34734 - Business Administrator

Ministry of Justice ,
York, North Yorkshire
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Overview

Job Description

Salary Minimum 19,054 - 21,183 Number of jobs available 1 Detail of reserve list 12 Months Region Yorkshire and the Humber City/Town York Building/Site HMP ASKHAM GRANGE YORK, YO23 3FT Grade AO Organisation Grade for HMPPS Band 3 Post Type Permanent Working Pattern Full Time, Part Time/Job Share, Flexible Working, Other Role Type Administration / Corporate Support Job description We welcome and encourage applications from everyone, including groups currently underrepresented in our workforce and pride ourselves as being an employer of choice. To find out more about how we champion diversity and inclusion in the workplace, visit: Overview Job holders within this Group Profile provide administrative support to managers and frontline staff by undertaking transactional work in a particular area. The job holder is expected to be competent in their area of work, any specific qualifications or training required will be detailed in the relevant job description. This is a non operational role which may involve contact with prisoners depending on their area of work. This role has no line management responsibilities. Characteristics Typical tasks associated with this Group Profile include: * Organise, produce and maintain accurate records for area of work * Act as contact point for all communications to the team. Prioritise and distribute communications to the appropriate person or relevant department in establishment * Complete monitoring returns for area of work * Input requisitions on to the finance database and process requisitions for defined area of work * Co-ordinate any awareness sessions for area of work * Prepare paperwork for checking by manager, conducting initial checks as required * Correspond with relevant stakeholders and agencies to ensure that they are aware of information so that information is adequately shared * Maintain and check establishment databases, manual filing systems and logs of information, responding within agreed timescales and producing reports as required * Act as secretary to meetings as required including organising agenda, taking, distributing minutes and action points Job Descriptions relating to this Group Profile The job holder once in post will be in matched to a job description; a sample list is shown below. The post is rotational so the job holder could during their career carry out the role of different job descriptions. * Business Administrator : Activity Hub * Business Administrator : Business Hub * Business Administrator : Equality * Business Administrator : Estates * Business Administrator : Management Coordinator * Business Administrator : Offender Management Hub * Business Administrator : People Hub * Business Administrator : Programmes * Business Administrator : Psychology * Business Administrator : Safe Decent and Secure * Business Administrator : Safer Custody * Business Administrator : Security Intelligence Collator * Business Administrator : Substance Misuse and Drug Strategy * Business Administrator : Healthcare * Business Administrator : Observation, Categorisation and Allocation (OCA) * Business Administrator : Establishment Television Systems * Business Administrator: Mobilisation, Transition and Transformation Administration Support * Business Administrator: Regional Admin support Wales * Business Administrator: Regional Estates Team * Business Administrator: Safe Decent and Secure Benchmark * Business Administrator: Equality Benchmark * Business Administrator: Safer Custody Benchmark * Business Administrator: Resettlement Worker Benchmark * Business Administrator: OMU Benchmark * Business Administrator: Regional Admin Support (North East) * Business Administrator: Regime Development Essential Skills/Qualifications/Accreditation/Registration Job holders must complete specific training in their specialism once they take up post. An ability to fulfil all spoken aspects of the role with confidence through the medium of English or (where specified in Wales) Welsh Hours of Work and Allowances 37 hour working week Behaviours * Changing and Improving * Communicating and Influencing * Working Together * Managing a Quality Service * Delivering at Pace Additional Information Working Arrangements & Further Information Some of MoJ's, including HMPPS, terms and conditions of service are changing as part of Civil Service reform. The changes will apply to staff joining MoJ who are new to the Civil Service. Staff joining MoJ from other civil service employers will transfer onto the new MoJ terms if they are already on 'modernised' terms in their current post or onto 'unmodernised' MoJ terms if they are on 'unmodernised' terms at their current post. Details will be available if an offer is made. Standard working hours for this post are 37 hours per week excluding breaks which are unpaid. If you are a current NPS employee, this vacancy may be available on a Loan basis for up to 2 years. Applications are invited from suitable qualified staff. The Loan/Secondment is subject to

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