Privacy Policy

Employertube is committed to protecting and respecting your privacy

This Policy explains when and why we collect personal information about people who visit our website, how we use it, the conditions under which we may disclose it to others and how we keep it secure.

We may change this Policy from time to time so please check this page occasionally to ensure that you're happy with any changes. By using our website, you're agreeing to be bound by this Policy.

Privacy Notice

This policy sets out how we use and protect Personal Information we collect about you when you use this website. “Personal Data” is any information that identifies you or that can be linked to you. You are not under any statutory or contractual obligation to provide us with Personal Data.

Who is behind Employertube?

Employertube is the trading name of Employertube Ltd, a privately-owned UK company.

This privacy notice aims to give you information on how Employertibe collects and processes your personal data through your use of this website, including any data you may provide through this website when you sign up to our newsletter, purchase a product or service or take part in a survey

This website is not intended for children and we do not knowingly collect data relating to children.

It is important that you read this privacy notice together with any other privacy notice or fair processing notice we may provide on specific occasions when we are collecting or processing personal data about you so that you are fully aware of how and why we are using your data. This privacy notice supplements the other notices and is not intended to override them.

IMPORTANT INFORMATION AND WHO WE ARE

Purpose of this privacy notice

This privacy notice aims to give you information on how Employertube collects and processes your personal data through your use of this website, including any data you may provide through this website when you sign up to our newsletter, purchase a product or service or take part in a survey

This website is not intended for children and we do not knowingly collect data relating to children.

Data Controller and Data Processor

Employertube is owned and operated by Adfuture Limited which is both a controller and processor of your personal data (collectively referred to as the ”Company”, “we”, “us” or “our” in this privacy notice).

For personal data collected on this website we act as data controller. For personal data collected during an interview or as part of your use of our automated video interviewing software we act as a data processor and the data controller is the company with whom you are interviewing.

Contact Details

Our full details are:

EmployerTube Ltd

71-75 Shelton Street, London, Greater London, United Kingdom, WC2H 9JQ

Full name of legal entity: Employertube Limited

Attn: Data privacy manager

Email address: data@employertube.com

Postal address: Employertube

ICO Data Protection Registration no. ZA663757

It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us.

THE DATA WE COLLECT ABOUT YOU

Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).

We may collect, use, store and transfer different kinds of personal data about you which we have grouped together follows:

• Identity Data includes first name, maiden name, last name, username or similar identifier, marital status, title, date of birth and gender.

• Contact Data includes billing address, delivery address, email address and telephone numbers.

• Transaction Data includes details of products and services you have used.

• Technical Data includes internet protocol (IP) address, your login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform and other technology on the devices you use to access this website.

• Profile Data includes your username and password, purchases or orders made by you, your interests, preferences, feedback and survey responses.

• Usage Data includes information about how you use our website, products and services.

• Marketing and Communications Data includes your preferences in receiving marketing from us and our third parties and your communication preferences.

We also collect, use and share Aggregated Data such as statistical or demographic data for any purpose. Aggregated Data may be derived from your personal data but is not considered personal data in law as this data does not directly or indirectly reveal your identity. For example, we may aggregate your Usage Data to calculate the percentage of users accessing a specific website feature. However, if we combine or connect Aggregated Data with your personal data so that it can directly or indirectly identify you, we treat the combined data as personal data which will be used in accordance with this privacy notice.

If you Fail to Provide Personal Data

Where we need to collect personal data by law, or under the terms of a contract we have with you and you fail to provide that data when requested, we may not be able to provide you with the Employertube Video Interview Services. In this case, we may have to cancel a product or service you have with us but we will notify you if this is the case at the time.

HOW IS YOUR PERSONAL DATA COLLECTED?

We use different methods to collect data from and about you including through:

Employertube clients use the application as a facility to interview people remotely. During interviews, candidates are asked to answer questions provided by the interviewing company.

These answers will be recorded by audio and video and these recorded answers will be made available to Employertube clients and their authorised employees or contractors. Interviews will normally be stored for 12 months after which time they will be deleted unless you or the interviewing company has chosen to archive the information for a longer period (at an additional cost).

Employertube is not a data controller of any information recorded in an interview. Employertube simply acts as a data processor and facilitates the recording of the video interview. Employetube transmits the content contained in the interview from the candidate to the interviewer. We maintain a copy of the interview on the hosting servers of our hosting partners for secure access by the nominated representatives of the interviewer. As the interviewing company is the Data Controller of the recorded video interviews, candidates must contact the company in question should they wish to discuss anything pertaining to the video interview.

• Direct interactions. You may give us your Identity and, Contact Data by filling in forms or by corresponding with us by post, phone, email or otherwise.

This includes personal data you provide when you:

• Use the Employertube Platform;

• create an account on our website;

• subscribe to our service or publications;

• request marketing to be sent to you;

Automated technologies or interactions.

As you interact with our website, we may automatically collect Technical Data about your equipment, browsing actions and patterns. We collect this personal data by using cookies, server logs and other similar technologies.

• Third parties or publicly available sources. We may receive personal data about you from various third parties and public sources as set out below:

• Contact and Identity Data from the company organising the interview for the purposes of enabling you to access the Employertube Platform

HOW WE USE YOUR PERSONAL DATA

We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:

• Where we need to perform the Employertube Platform or a contract we enter into with you.

• Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests.

• Where we need to comply with a legal or regulatory obligation.

Purposes for Which We Will Use Your Personal Data

We have set out below, in a table format, a description of all the ways we plan to use your personal data, and which of the legal bases we rely on to do so. We have also identified what our legitimate interests are where appropriate.

Note that we may process your personal data for more than one lawful basis depending on the specific purpose for which we are using your data. Please Contact us if you need details about the specific legal basis we are relying on to process your personal data where more than one basis has been set out in the table below.

To register you as a new candidate/user of the Employertube Platform

Identity

Contact

Performance of a contract with the interviewer

To process your interview or to provide the Employertube Platform

Identity

Contact

Performance of a contract with you

Necessary for our legitimate interests in delivering the Employertube Platform or to recover debts due to us

To manage our relationship with you which will include:

Notifying you about changes to our terms or privacy policy

Asking you to leave a review or take a survey

Identity

Contact

Profile

Marketing and Communications

Necessary to allow a candidate use the Employertube Platform

Necessary to comply with a legal obligation

Necessary for our legitimate interests (to keep our records updated and to study how customers use our products/services)

To administer and protect our business and this website (including troubleshooting, data analysis, testing, system maintenance, support, reporting and hosting of data)

Identity

Contact

Technical

Necessary for our legitimate interests (for running our business, provision of administration and IT services, network security, to prevent fraud and in the context of a business reorganisation or group restructuring exercise)

(b) Necessary to comply with a legal obligation

To deliver relevant website content and advertisements to you and measure or understand the effectiveness of the advertising we serve to you

Identity

Contact

Profile

Usage

Marketing and Communications

Technical

Necessary for our legitimate interests (to study how customers use our products/services, to develop them, to grow our business and to inform our marketing strategy)

To use data analytics to improve our website, products/services, marketing, customer relationships and experiences

Technical

(Usage

Necessary for our legitimate interests (to define types of customers for our products and services, to keep our website updated and relevant, to develop our business and to inform our marketing strategy)

JOB SEARCH

What Personal Data we may hold and process about you

Personal Data you provide

We may hold any information you provide to us including your e-mail address, user account details, information you provide to us when you send us your your CV and information contained in your CV. We may also store details of your job applications, job searching preferences and behaviour.

Personal Data from third-party websites

Employertube may also be provided with information when you sign up or apply for jobs with third-party websites. This information may relate to activity measurement (for example through the use of a tracking pixel) or where the third-party has obtained your consent to send you job email alerts and contracts Employertube to do this on their behalf. Your relationship with any third-party website is governed purely by your agreement with them.

The purposes of the processing

Our use of Personal Data may include some or all of the following:
Sending you important information which we believe you would reasonably expect. This may include for example changes to our Terms and Conditions or other important product or service news;
Carrying out your request to submit a job application;
Delivering to you any job email alerts you have requested from us;
Personalising your job search experience. For example, we may use your work or search history to help show you the most relevant jobs;
Where you have explicitly consented to it, contacting you about relevant jobs based on your CV and/or other Personal Data in accordance with your preferences;
Identifying and resolving any complaints or requests for data access or correction;
Managing our infrastructure and business operations and complying with internal policies and procedures;
With your consent, we use automated decision-making and artificial intelligence (AI) methods to provide you with insight about Personal Data contained within your CV;
The lawful basis for the processing;
Consent;

In certain cases, such as the delivery of job alerts by email or contacting you about relevant jobs based on your CV, Employertube relies on your explicit (opt-in) consent. You may withdraw your consent at any time by going to your account settings or by unsubscribing from related email communication.

Legitimate Interest

Employertube will process your Personal Data where there is a legitimate interest. This may include, for example, emailing you about changes to our products or Terms & Conditions.

Compliance with a legal obligation

Legal obligations can arise where it is necessary for ADFUTURE to process Personal Data. For example, Employertube may be required to retain records for certain periods of time in order to comply with local legal requirements.

Recipients of Personal Data

Third party service providers

Employertube may use third-party service providers for operations and to help us protect our users. Examples of such providers are MailChimp and Amazon Web Services. In these case we may need to share your Personal Data with them. These third parties act as Data Processors for Employertube and can only process Personal Data for the purpose stated in our contract with them. They must also comply with all applicable data protection laws.

Advertisers

If you apply for a job directly through Employertube then we may send your Personal Data to the Advertiser (for example an end employer or a Post an Ad Advertiser). Advertisers agree to comply with our Terms & Conditions and all of their responsibilities under applicable data protection laws.

Storage of your Personal Data

If you do not use Employertube or interact with our services for a significant period of time, we will delete some or all of your Personal Data from our site. Our criteria for deletion is determined according to the frequency of interactions observed and the nature of the Personal Data.

Your rights to manage your Personal Data

Rights of Access, Data Portability and Rectification The majority of your Personal Data can be viewed on Employertube website when you are signed in to your account. Here you can also edit and rectify any errors. You also have the right to request a copy of the information we hold about you. If you would like a copy of some or all of your Personal Data please write to us at the address given below or use our online contact form.

Right to erasure

You can erase your Personal Data at any time. If you receive email alerts, you can delete these within your account or from the link within the emails. If you have an account with a password you can individually delete any CV(s) or video CV you may have uploaded by going to the account section of your account. You can also delete your entire account

Your choices

You have a choice about whether or not you wish to continue receiving information from us. If you do not want to receive marketing communications from us then click on the unsubscribe link at the bottom of a communication or contact us at any time

What are your rights under data protection laws?

Here is a list of the rights that all individuals have under data protection laws. They don't apply in all circumstances. If you wish to use any of them, we'll explain at that time if they are engaged or not.

The right to be informed about the processing of your personal information;
The right to have your personal information corrected if it is inaccurate and to have incomplete personal information completed;
The right to object to processing or your personal information;
The right to restrict processing of your personal information;
The right to have your personal information erased (the "right to be forgotten");
The right to request access personal information and to obtain information about how we process it;
The right to move, copy or transfer your personal information ("data portability");
Rights in relation to automated decision making which has a legal effect or otherwise significantly affects you.

You have the right to complain to the Information Commissioner's Office which enforces data protection laws: https://ico.org.uk/

Right to Object or Restrict Processing

If you wish to make a formal request to object to, or restrict, processing of your Personal Data then you can use our online contact form. Please provide us with the email address associated with your account. We may subsequently need to ask for copies of identification such as passport or driving licence.

How can you access and update your information

The accuracy of your information is important to us. We're working on ways to make it easier for you to review and correct the information that we hold about you. In the meantime, if you change job or email address, or any of the other information we hold is inaccurate or out of date, please email us You have the right to ask for a copy of the information Employertube hold about you (we may charge £10 for information requests) to cover our costs in providing you with details of the information we hold about you. Security precautions in place to protect the loss, misuse or alteration of your information When you give us personal information, we take steps to ensure that it's treated securely. All of the systems we use at Employertube are GDPR compliant. Non-sensitive details (your email address etc.) are transmitted normally over the internet, and this can never be guaranteed to be 100% secure. As a result, while we strive to protect your personal information, we cannot guarantee the security of any information you transmit to us, and you do so at your own risk. Once we receive your information, we make our best effort to ensure its security on our systems. Where we have given (or where you have chosen) a password which enable you to access certain parts of our website, you are responsible for keeping this password confidential. We ask you not to share your password with anyone.

Transferring your information outside of Europe

As part of the services offered to you through this website, the information which you provide to us may be transferred to countries outside the European Union ("EU"). By way of example, this may happen if any of our servers are from time to time located in a country outside of the EU. These countries may not have similar data protection laws to the UK. By submitting your personal data, you're agreeing to this transfer, storing or processing. If we transfer your information outside of the EU in this way, we will take steps to ensure that appropriate security measures are taken with the aim of ensuring that your privacy rights continue to be protected as outlined in this Policy. If you use our services while you are outside the EU, your information may be transferred outside the EU in order to provide you with those services.

For Candidates

We will not export your personal data from the EEA without your approval other than to data processors under our instructions, or, if you are being interviewed and are located in the EEA with an interviewer located outside the EEA, to the interviewer. If you require the use of any candidate support services, then this may require the transfer of your personal data to support service providers based outside the EEA. By making use of the services provided to you under this Agreement, you consent to such transfers of your personal data.

For Candidates and Clients

How we use personal information

We use personal information held about you:

to deliver the services through the site, which includes providing video and data to relevant other users of the services (for example, interview videos are shown to the interviewer);
to administer your user account;
to process any request for advice or information;
to comply with our legal obligations;
to optimise the presentation of this site for your browser;
to provide you with information about products and services that you request from us or similar ones to those you have previously requested;
to perform our obligations, and exercise our rights, under any contracts entered into between us;
to allow you to participate in the interactive features of our services;
for fraud prevention, identity verification (if required) or to enforce our rights or the rights of others;
to notify you about changes to our service or terms;
to develop and improve the services.

Disclosure of your personal information

We may disclose your personal information:

to relevant other users of the services (for example, interview videos are shown to the interviewer)
to our contractors to enable us to provide and develop the services
to an acquirer if we sell all or part of our business or assets
to our group companies
If we are under a duty to disclose or share your personal data in order to comply with any legal obligation
in order to enforce any agreement
to protect the rights, property, or safety of us, our customers, or others
as part of information exchanges with third parties for fraud protection and credit risk reduction.

How we safeguard your data

We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to to safeguard and secure the information we collect.

Cookies

A cookie is a small file which is saved on your computer by a website. Cookies are typically used on your subsequent visits to a website and they enable it to remember information about your preferences. Generally, cookies do not contain personally identifiable information. Included within the definition of cookies are Locally Stored Objects ("Flash Cookies"), and HTML5 Local Storage. More information about cookies, including how to delete and control them, can be found here:www.aboutcookies.org. Employertube uses the following types of cookie:

Cookies set by us: we use these to improve your user experience, for example by saving your recent searches so you can access them again easily or by saving your password to automatically log you into your ADFUTURE account Cookies set by third parties: these primarily enable us to track the performance of our website which helps us improve the service we provide (for example through Google Analytics which collects anonymous statistical data about pages visited).

Cookies set by intermediaries: we may share pseudonymised information about you with intermediaries such as Google AdWords and Facebook,This data does not contain any directly identifying information such as name or email address and is for re-marketing purposes only. This allows third parties to show you personalised advertising.

Cookies

When users access our search pages we set cookies to remember the filters they set. We do this to improve the user experience.

Remember Me

This cookie is set if you select the "Remember me" option when logging in. It allows users to stay logged in when they return to the site.

Request Form

This cookie is set so that the website remembers the entries you entered when you fill up the Request a Callback form. Your personal information is not stored in the cookie itself.

Google Analytics

These cookies are used to collect information about how visitors use our site. We use the information to compile reports and to help us improve the site. The cookies collect information in an anonymous form, including the number of visitors to the site, where visitors have come to the site from and the pages they visited. Click here for an overview of privacy at Google

Facebook

This cookie is set if you log in to our site using Facebook. The cookie is required for our site to know that you have been authenticated by Facebook. Click here for an overview of privacy at Facebook Login Language (Locale): Stores language preference on Login screen

Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. If you decline cookies, you may lose the functionality or features of the Employertube website.

Other websites

Our website contains links to other websites. This privacy notice only applies to this website so when you link to another website then their privacy notice will apply.

Changes to our privacy notice

We keep our privacy notice under regular review and we will place any updates on this webpage. This privacy notice was last updated 8th March 2019

How to contact us

You can get in touch with us via our online contact form, or alternatively, you can write to us at our registered office: EMPLOYERTUBE 71-75 Shelton Street, Covent Garden, London, United Kingdom, WC2H 9JQ If you have any questions about this policy you can email: data protection officer @ employertube.com (remove spaces when sending email) or write to the Data Protection Officer at the address above. If you do not think we are handling your Personal Data adequately, you have the right to lodge a complaint with the Information