Facilities Manager

Transact ,
London, Greater London
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Overview

Job Description

" We are now recruiting for a Facilities Manager to join the Transact team. You will be required to manage and oversee all aspects of the management of the buildings and associated services, ensuring that the Group complies with Health and Safety standards and legislation providing an optimal working environment. About Us Transact is the leading independent investment wrap platform in the UK. Established in 2000, we have over £34.9 billion of funds under direction (as at March 2020) on behalf of over 6,000 advisers and 187,000 investor clients. Our service includes an online platform, owned and built by us, and dedicated regional adviser support to help bring clients' assets and investments together in a smarter, more tax efficient way. We offer access to a wide range of tax wrappers (including ISAs, pensions and life insurance investment bonds) and funds which advisers use to build client investment portfolios. Portfolio valuations, purchases and sales are all supported via Transact Online which is available 24/7. Transact's parent company, IntegraFin Holdings plc, is listed on the London Stock Exchange and is a constituent of the FTSE 250 index. The Role Reporting to the Operational Resilience Manager, you will be responsible for handling all general maintenance and facilities queries from the business, liaising with the management team regarding any facilities issues and providing advice where appropriate. You will foster relationships with external suppliers and play a pivotal role in the COVID-19 return to work plan. Key responsibilities: • Liaising with the property management company to resolve any issues that occur and ensure that the service provided is in line with the planned preventative maintenance (PPM) schedules. • Involvement with rent and lease negotiations and business rates appeals. • Dealing with issues concerning but not limited to: lighting; heating; cleaning the environment; air conditioning installation and maintenance; toilets and drains; kitchens maintenance including microwaves, toasters and fridges; painting and decorating. • Organising the fitting out of new premises (floors or buildings) from false floors and data points to ceilings and air conditioning. • Managing office moves and liaise with IT to ensure moves are conducted in a timely fashion. • Moving bulky items of furniture as and when required. • Supervising office moves over weekends, when required. • Controlling all costs associated with both office and building supplies, checking and approving invoices. • Advising on health and safety of the building's environment for the occupants and users including but not limited to: work station assessments, fire risk assessments, manual handling courses, appliance testing etc. • Managing the fire safety and first aid teams to ensure that procedures are up to date and followed correctly. • Ensuring that regular services are carried out on office equipment such as lifts, boilers and electricity meters so that we continue to meet regulatory requirements. • Day to day liaison with the security guards to resolve any issues that have occurred. Requirements This role would suit a proactive individual who is looking for a 'hands on' Facilities Management position. The successful applicant will look to continuously improve upon the office working environment and existing processes. You will have the ability to manage relationships both internally and externally with confidence, whilst working independently on a day to day basis. To be considered for this role you will need the following: • 4-5 years Facilities Management experience in a similar position, preferably managing a building of 5 floors. • Extensive negotiation and management experience of facilities and supplier contracts. • Previous experience managing office moves and relocations. • A proactive approach with a strong attention to detail. • Robust interpersonal and stakeholder management skills. Relevant NEBOSH/BIFM qualifications are advantageous but not essential. We offer a competitive remuneration package, including company discretionary bonus, excellent pension contributions, an attractive staff share scheme, BUPA health insurance, , buying and selling of annual leave and sponsorship of relevant professional qualifications. Equal Opportunities We provide a diverse and inclusive workplace and ensure that all of our staff respect and understand individual differences. We are an equal opportunities employer and positively encourage applications from suitably qualified and eligible candidates regardless of age, disability, gender reassignment, marital or civil partner status, pregnancy or maternity, race, religion or belief, sex or sexual orientation. " Education: Not Specified Employment Type: Permanent

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