Executive Assistant

Manningglobal ,
London, Greater London
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Our client, a global leading ICT and smartphone manufacturer company, is recruiting for a Executive Assistant to join their project in the United Kingdom. Position Title Executive Assistant Position Type Employment Start Date June 2020 Duration 1-year rolling contract Location London Paddington Contact: Dorotea Kust | +49 151 3150 896 Responsibilities: * To provide administrative services including diary management, booking meetings, planning events, organizing travel and preparing travel itineraries, correspondence and prioritizing emails for the Managing Director. * To work closely with the Managing Director through regular correspondence, arrange meetings and prepare briefing materials for the Managing Director. * To provide administrative support in the delivery of assignments and initiatives on behalf of the chairman's office as and when required. * To ensure all correspondence and relevant materials are produced in timely and accurate manner. * To coordinate departmental reports and documentation for internal and external meetings. * To coordinate, attend and take minutes for the Managing Director's meetings and any other relevant meetings. * To conduct research/analysis as directed by the Managing Director. * To produce reports for the Managing Director as and when required. * To provide administrative support to the Managing Director in the follow up and completion of departmental work plans. * To provide administrative support to the Managing Director in implementing organisational projects and programs. * To provide administrative support to the Managing Director in the leadership and management of the organisation. * To provide administrative service to field offices, such as responding to queries, issuing memos and following up on chairman requests. * To comply with all policies, procedures, legal and regulatory requirements. * To hold a valid passport and be willing and able to travel extensively and at short notice. * Flexibility to work additional/ out of hours as necessary to fulfil the requirements of the * role and meet the business needs. * To be responsible for health and safety in the area of his/ her control and ensure that * he/ she is familiar with health and safety at work policy. * To respect the unique contribution of every individual and work positively in an equal opportunity and diverse environment. * Any other duties commensurate with the accountabilities of the post. Qualifications: * Hold a Bachelor's degree or equivalent qualification. * Minimum of 2+ years of experience of providing secretarial and administrative support for Senior Executives. * Experience of working in the UK telecommunication sector. * Knowledge of UK and China culture. * Good IT skills. * Good interpersonal and communication skills. * Highly organised. * Ability to work in a diverse team. * Ability to work under pressure to agreed deadlines and adapt to change. * Ability to produce minutes of meetings and draft / edit written documents and correspondence independently. * Ability to retrieve information from relevant sources through research. * Ability to handle confidential and sensitive material. * The flexibility to work additional/out of hours as necessary to fulfil the requirements of * the role and meet the business needs. * Commit to withhold the integrity and standards of the Company and its values. * Fluent in Mandarin and English (written and oral). * Able to work in the UK independently - we are not able to offer visa sponsorship! For more details contact: sales(at)manningglobal.com Quoting reference: UK_MGDK_EA Or call Dorotea on: +49 89 23 88 98 673 View our latest jobs: www.manningglobal.com Follow us on twitter: @ManningGlobal If you know of anyone within your network who may also be interested in this position, would you please forward this 'Email & Role' to them. Please note: * That we do all we can to respond to all applications but if we have not contacted you within 2 days following your application - its likely we have not shortlisted your cv for the position. * Manning Global cannot consider your application for this role if you are working for the customer we are recruiting for * If you are working for the client we are representing, but have confirmation you are leaving a permanent or contract position, please discuss this with us, so we can discuss representation with you. * This email and any files transmitted with it are confidential and intended solely for the use of the individual or entity to whom they are addressed. If you have received this email in error please notify the originator of the message. Any views expressed in this message are those of the individual sender. Group Head Office Manning Global AG Hohenzollernstrasse 60, 80801 Munich, Germany Sitz der Manning Global AG: Munchen, HRB 170058 Amtsgericht Munchen, Vorstandsvorsitz: Rachael Manning Munich | Zagreb | Dusseldorf | Liverpool | Zurich | Timisoara (RO) | Changzhou (CN) | New York

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