Senior Executive Assistant

Red Recruitment Solutions ,
Shrewsbury, Shropshire
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Overview

Job Description

Our client is a fifth-generation family organisation with 150 years of enterprising business fulfilling various trading activities with an ethos to deliver quality products and services. Due to changing business needs, they require a Senior Executive Assistant to join the team. The role involves working closely with the Board, Company Secretary / Group Solicitor to provide confidential PA support and also provide assistance on projects as they emerge. Duties / Responsibilities; Act as first point of contact for the Board, Family members and the Company Secretary / Group Solicitor dealing with correspondence, emails and phone calls as required. Supporting and where appropriate leading on group wide initiatives and projects e.g. GDPR compliance, Corporate Social responsibility. Managing diaries and organising meetings and controlling access to Board and Company Secretary / Group Solicitor as required. Organising events and conferences. Booking and arranging travel, transport and accommodation. Reminding the Board, Morris Family members and the Company Secretary / Group Solicitor of important tasks and deadlines. Typing, compiling and preparing reports, presentations and correspondence. Overseeing the effective management and organisation of data including paper based and electronic and setting up systems for archiving / destruction. Implementing and maintaining procedures/administrative systems. Liaising with staff, suppliers and clients. Managing the Family Archive. Giving confidential and sensitive support on private business for Family members as required. Specialist Experience Significant experience of working as a secretary / PA Experience of dealing with confidential information Computer literacy including word processing Good knowledge of Microsoft Office/Outlook/Excel etc. Excellent spelling and grammar Desirable Experience of setting up new approaches to data management, archiving. Person Specification Tact and diplomacy Ability to deal with large amounts of information and work on several tasks at the same time Good organisational and time management skills - ability to prioritise work and meet deadlines Ability to communicate and present information clearly and concisely both verbal and written High level of accuracy and good attention to detail Ability to plan and manage own workload and work with minimal supervision. Ability and willingness to follow instruction and learn new tasks and to show initiative. Ability work well under pressure without sacrificing attention to detail Work effectively as required with other colleagues and team members e.g. on project work. Open minded and willing to be flexible and adaptable towards the on-going development of the role Willingness to undergo internal and external training Able to co-ordinate a project Able to support Family member showing utmost confidentiality, discretion and empathy. If you would like to apply for this exciting opportunity which offers a competitive salary of between 20,000 -24,000 per annum (DOE) please send your CV today! Responsibilities: Our client is a fifth-generation family organisation with 150 years of enterprising business fulfilling various trading activities with an ethos to deliver quality products and services. Due to changing business needs, they require a Senior Executive Assistant to join the team. The role involves working closely with the Board, Company Secretary / Group Solicitor to provide confidential PA support and also provide assistance on projects as they emerge. Duties / Responsibilities; Act as first point of contact for the Board, Family members and the Company Secretary / Group Solicitor dealing with correspondence, emails and phone calls as required. Supporting and where appropriate leading on group wide initiatives and projects e.g. GDPR compliance, Corporate Social responsibility. Managing diaries and organising meetings and controlling access to Board and Company Secretary / Group Solicitor as required. Organising events and conferences. Booking and arranging travel, transport and accommodation. Reminding the Board, Morris Family members and the Company Secretary / Group Solicitor of important tasks and deadlines. Typing, compiling and preparing reports, presentations and correspondence. Overseeing the effective management and organisation of data including paper based and electronic and setting up systems for archiving / destruction. Implementing and maintaining procedures/administrative systems. Liaising with staff, suppliers and clients. Managing the Family Archive. Giving confidential and sensitive support on private business for Family members as required. Specialist Experience Significant experience of working as a secretary / PA Experience of dealing with confidential information Computer literacy including word processing Good knowledge of Microsoft Office/Outlook/Excel etc. Excellent spelling and grammar Desirable Experience of setting up new approaches to data management, archiving. Person Sp

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