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Gallagher
,
London, Greater London
Facilities Coordinator
Overview
Job Description
Can you lead and take responsibility for the Facilities of a portfolio of buildings, the day to day management of outsourced contracts and all aspects of facilities management? We are looking to recruit a Facilities Coordinator to join our team. You will develop relationships and build strong communication links within the business. You will manage all issues, ensuring appropriate adherence to legislation, code of practice, directives and regulations. Your Role: * Your objective is to ensure the preservation of key building components is carried out effectively; prolonging the life cycle of the building and to reduce future risk and cost. * You're the skilled expert and will act as the main point of contact for all FM and associated H&S matters and raise as appropriate. * You will improve service delivery, enhance customer perception and monitor SLA's and critical metrics for each of your outsourced contracts. You'll balance issues with suppliers at a local level and ensure tasks run efficiently. * Your accuracy is important when maintaining site plans, records and log books. Also diligence is required when you inspect sites within your area to detect any issues. * Respond to all queries received through the helpdesk and issue work orders as appropriate, logging performance against pre-determined response levels. * Carry out general administrative duties such as purchasing, processing invoices and managing telephone and email communications * Build and maintain records of purchase orders issued, match invoices to approve for payment. Develop relationships with all suppliers, service providers and all staff supported, especially encouraging key points of contact * In the event of an emergency, you are contactable outside normal hours and possible travel to site. Your Skills, Experience and Qualifications: * You will have proven facilities Management experience. A Health & Safety qualification (e.g. Nebosh or IOSH) would be really useful, along with BIFM accreditation. * Fire warden & First Aid training would be a huge advantage! * Do you have experience of full lifecycle of office transitions and site relocations? * Diligent and process driven to achieve deadlines, risk aware in customer handling and dedicated in customer-care. Good communication and interpersonal skills coupled with excellent planning and analytical skills. * MS office proficient and eligible to work in the UK. What we offer you: We want Gallagher to be the organisation that all our people are proud to be a part of and where everyone can call themselves one of our team. Where our culture is accepting of difference, where you can be the best and, perhaps most importantly, be yourself. We are all different in some way. If we were all the same, and all thought the same, we would be vulnerable as a group. By welcoming and encouraging diverse opinions and backgrounds within our organisation, we will have a healthier, more innovative and ultimately more profitable business. If this sounds like somewhere you'd like to join, we'd love to hear from you. If you require flexibility for a role you are applying for, give us a call to chat through the options. About Us: Gallagher is a global leader in insurance, risk management and consulting services. We help businesses grow, communities thrive and people prosper. We live a culture motivated by The Gallagher Way, our set of shared values and guiding tenets. A culture driven by our people, over 30,000 strong, serving our clients with customized solutions that will protect them and fuel their futures. As a member of our global brokerage team, you'll help our clients address risk, protect assets and recover from losses. Our employing entity, Arthur J. Gallagher Services (UK) Limited, is proud to be accredited as a Living Wage employer with the Living Wage Foundation. Gallagher is committed to diversity of opportunity for all and is opposed to any form of less favourable treatment on the grounds of gender or gender identity, marital status, civil partnership status, parental status, race, ethnicity, colour, nationality, disability, sexual orientation, religion/ belief, age and those with caring responsibilities.