Product Features
Blog
Contact Us
Sign In
HireRight
,
London, Greater London
Facilities Co-ordinator
Overview
Job Description
Description To conduct day to day administrative duties to support the office and management team as required. Compile expense reports on behalf of the Management Team as required. Coordinate and attend regular Management meetings, constructing agendas, distributing minutes and ensuring action points are followed up. Coordinate travel for the respective offices ensuring all travel is kept within budget and policies adhered to Diary management- setting up meetings, calls and resources as required, ensuring any conflicts are identified and managed appropriately. Assisting the Management team with ad-hoc projects, Manage conference line bookings Act as point of contact for contractors for the Landlords Conduct workplace assessments for staff as required and liaise with Facilities Manager for any issues and equipment requests Meet and greet visitors, notify host of their arrival and register in HireRight visitor system to allocate a visitors pass Manage meeting room requests and ensure rooms are prepared accordingly. Keep meeting rooms neat and tidy throughout the day Create and suspend security badges for new joiners and leavers as well as coordinating access for visitors and contractors as required Management of company contracts ensuring correct signatories are arranged and correct filing upon receipt from Clients and ensuring executed copies are received Cover for Office Administrator duties including post distribution, ordering office supplies To undertake other duties as may be specified from time to time by your Line Manager Other ad-hoc duties as required to support the general operations of the business Qualifications Behaviors Required + Team Player: Works well as a member of a group Preferred + Dedicated: Devoted to a task or purpose with loyalty or integrity + Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well + Enthusiastic: Shows intense and eager enjoyment and interest Motivations Preferred + Ability to Make an Impact: Inspired to perform well by the ability to contribute to the success of a project or the organization Education Preferred + High School or better in Business Administration Experience Preferred + minimum 2 years in similar role