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OVO Energy
,
London, Greater London
Executive Assistant to C-Suite
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Job Type: Full-time |
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Overview
Executive Assistant to C-Suite Location: London office with occasional travel if required £Competitive bonus benefits Where in the world of OVO will I be working? You will be supporting a member of the Executive team. This is an excellent opportunity for a business-focused EA who would like to gain further exposure in a fast-paced technology environment. Reporting into the CEO’s Executive Assistant, you will be of invaluable support to the Executive team, helping them to make the best use of their time and to the greatest effect. This role is an excellent opportunity for an individual to get real exposure to all things OVO and gain a wider understanding of all business areas. What will I be doing? This role is fundamental in providing professional organisational and admin support as required. This could range from diary and travel management to assisting in planning and executing leadership events and away days across the business. The role is varied and fast-paced, so it requires somebody adaptable and organised to ensure the Executive’s time is maximised and that their diary and office runs smoothly. Key responsibilities include (but are not limited to): Diary Management - Diary management and workload management, including the creation of processes as appropriate to improve the smooth running of the Executive’s diary - Meeting preparation including reference materials - Proactive time management to ensure the effective use of the Executive’s time, including arranging internal and external meetings - Creating travel itineraries and organising travel arrangements as required, including trains, flights, hotel bookings, car hire, parking, currencies etc. Co-ordination and Organisation - Assisting in planning and co-ordinating leadership events, team off-site events and away days including workshops, Steercos and supporting with OVO Group events when required - Cost centre management - Processing and manage expenses, invoices and purchase orders - Document production and printing (including creating meeting agendas) - Researching and preparing documents for Executive meetings including Board meetings when required - Assisting with creating and sharing weekly team emails, co-ordinating presentation decks and co-ordinating comms with teams Support - Attending meetings and capturing actions/notes to ensure we meet internal governance requirements and proactively following up actions with key stakeholders to ensure timely delivery - Building agendas for internal/external team meetings - Assisting with communications on behalf of the Executive, including co-ordinating and actioning internal and external correspondence using appropriate channels - Potential process improvement to ensure the smooth running of the Executive’s diary Is this the job for me? You will be a bright, polished and dynamic individual who is self-motivated and efficient. You will have the relevant qualities to provide effective support to the Executive. You will be innovative and forward thinking with an adaptable and proactive approach to your work, with the ability to manage multiple priorities in a fast-paced environment. It’s essential that: - You have at least 3 years’ experience in a similar PA role at Board/Executive level - You are comfortable working at pace - Confidentiality is a must - this role is party to highly sensitive information, which is important in both protecting our employees and our business - You are an excellent communicator with the ability to interface regularly with internal and external personnel at all levels (face to face, by email and telephone) - You are proactive, with an ability to effectively manage expectations and manage openly/upwards to ensure alignment with the Executive and EA - You have meticulous organisation skills and the ability to prioritise when working to tight deadlines and under pressure - You are responsive and flexible to business needs - You have excellent written and verbal communication skills, with an ability to be succinct and to the point - You are punctual, professional and trustworthy, acting with a high level of discretion at all times - You are a team player with a positive and proactive attitude - You have IT literacy across a variety of tools; experience in Google Suite is advantageous - You will have a hands-on approach, flexible attitude and the ability to work as part of the wider EA/PA team to ensure a consistent approach to ways of working and process improvement - You have bags of enthusiasm and positivity Diverse teams are the best teams We’re keen to meet people with varied backgrounds; the more inclusive we are, the better our work will be. We want to build a team which represents a variety of backgrounds, perspectives, and skills, and we decide employment on the basis of merit and potential. We understand some people may not apply to jobs unless they tick every box. If you're excited about joining us and think you have much of what we're looking for, even if you're not 100% sure…we'd love to hear from you. To apply for the role of Executive Assistant to C-Suite, please apply via the button shown. This vacancy is being advertised by Webrecruit. The services advertised by Webrecruit are those of an Employment Agency. Other organisations may call this role EA, PA, Personal Assistant, EA to Executive, EA to Board, EA to CEO, or EA to MD.