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Tavistock Appointments
,
London, Greater London
Executive Office - Administration Secretary
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Job Type: Full-time |
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Salary: £35,000 per annum |
Overview
An excellent opportunity for a capable candidate with Pitman/Quest or equivalent training and several years experience as a Team Coordinator. You will need to have a strong working knowledge of Microsoft Office 365 products, particularly Outlook and ideally experience of managing a light-touch in-box. You will need to have some experience of co-ordinating events and and will need a professional approach, confident communication skills and excellent attention to detail. Working as part of the Executive Office of this leading professional body, you will support the Marketing Director and Learning Director and will work closely with the CEO's Executive Assistant. Duties will include: Managing Outlook calendars, arranging meetings, teleconferences, room bookings and catering Attending meetings and making notes and following through with actions required Arranging internal and external events Maintaining all administrative systems in an effective manner Supporting the EA to the CEO Assisting with the preparation for meetings and submitting papers in a timely fashion Light-touch in-box management Collating background information for meetings Formatting Word documents and PowerPoint slides Processing invoices and expenses Some project supports First class verbal and written skills essential together with the confidence to interact with stakeholders at all levels.