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Kube Recruitment
,
York, North Yorkshire
RECEPTION/ADMINISTRATION SUPPORT
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Job Type: Full-time |
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Overview
Reception/Administration Support Competitive salary Monday - Friday 22.5 hours Monday, Wednesday and Friday with the flexibility to cover the other Receptionist’s holidays We are recruiting for a Receptionist and Administrator to join our client on the outskirts of York. To apply for this position, you should have previous reception and administration experience. The Role T elephone · Torespond to enquiries from all callers to the Company’s telephone service. · To provide accurate information to callers on the departments and activities within the Company. · To provide information on specific services operated by the Company. · To distribute calls accurately and efficiently to others within the Company · To ensure telephone system is put on night service at the end of the day · To retrieve messages left on the system overnight and forward on Reception · To attend to clients who have appointments/do not have appointments · To assist team by dealing with general enquiries raised by clients · Record all visitors and details for their attendance in the reception Visitors Book · Sorting/opening/date stamping morning mail · To ensure the post is sent out via the appropriate method and to deadline · To attend to deliveries left with reception as appropriate · To take payments from clients in accordance with the Cash Handling Policy · To book interview/Hot Desk rooms on the IT system as required · To send and receive emails · To search for client information on database as and when required · To manage property keys in conjunction with fee earners and record their arrival and release at reception in the Visitors Book · Advise HR Manager of daily sickness and provide Telephone Room with list of absentees · Ensure reception area is always tidy and welcoming · To be responsible for locking the front door at the official closing time · To send files for closing · To ensure petty cash is enough for the usual monthly outgoings and review where necessary - liaising with the Operations Manager and Finance where necessary regarding any changes in amount Due to the volume of applications we receive if you have not heard from the managing consultant within 1 week please assume you have not been short listed. Kube Recruitment Solutions Ltd. is committed to a policy of equal opportunities in relation to job applications. A copy of our Diversity Policy is available upon request. Kube Recruitment Solutions Ltd is acting in the capacity of an Employment Agency for permanent appointments. Benefits: Flexible working hours On-site parking Company events & social hours