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Pilgrims Group Ltd
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Old Woking, Woking, Surrey
Operational Accounting Manager
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Job Type: Full-time |
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Salary: £30,000 per annum |
Overview
About Us Pilgrims Group Ltd is one of the UK’s leading security and risk management companies, providing a range of specialist consultancy, operational and information services to a significant blue chip client base around the globe. About the Role The main activities of the role include: Check client credit ratings with credit reference agency (D&B). Establishes terms of credit for new clients. Review client credit limits in line with Company policy and make recommendations on credit levels where necessary. Maintain the Company Credit Policy and make recommendations for change. Timely and accurate system entry of correct and authorised client invoicing instructions. Timely and accurate application of client receipts. Enforcement of policy terms by ensuring timely payments by clients. Initiate legal action to recover debts where necessary. Accurate system entry of correct and authorised Purchase Orders. Precise processing of Purchase Ledger invoices, ensuring authorisation and matching to Purchase Orders. Timely resolution of complex Purchase Ledger queries. Regularly reconcile supplier accounts to statements. Accurate processing of staff expense claims, credit card statements and petty cash requests. Accurate and timely processing of some overseas payment transactions. Payment of supplier invoices, typically via BACS. Produce small volume of employee P11d. Implementation of new administration system relating to Operational Accounting. Other ad hoc tasks relating to transactional processing as allocated. Experience required Ability to self-motivate. Must be able to work autonomously or as part of a wider group team. Key member of a small team requiring continuous prioritisation of work load. Capability to follow and enforce operating procedures to maintain processing quality. Confidence to evaluate current procedures and make improvement where necessary. Excellent written and verbal communicator. Experience with QuickBooks is essential. Experience with business & finance activities in Nigeria is essential. Qualified in business administrative processes. Key competencies Cilent: Regular contact with client operational and finance teams to ensure accurate invoicing and timely receipt collection. Both in the UK, Nigeria and possibly USA. Handles ad-hoc enquiries/calls from clients. Polite and helpful. Supports the client function through daily tasks to achieve high levels of customer care. Responsibility Maintains accurate and timely records on matters relating to role. Provides advice or demonstrates own activities or workplace routines to new or less experienced employees, where relevant. Follows, evaluates and improves policies in own role. Required to comment on policies, procedures or possible developments as appropriate. Requirement to use computer software to create or develop reports. Observes personal duty of care in relation to company equipment and resources. Escalates as necessary in a timely manner. Freedom to act Is guided by SOPs, good practice, established precedents and understands what results or standards are to be achieved. Someone is generally available for reference and work may be checked on a sample/random basis. There is some diversity in the work which involves a number of non-routine elements although they are quite closely related to one another. Role is clearly structured and well defined. Problems are readily identified and standard solutions are available for solving them. Issues either resolved or escalated in a timely manner. Makes straightforward decisions within own span of influence. Knowledge and skills Admin procedures carried out such as maintaining records, routine queries and operating non-complex office equipment of general nature. Understanding of a range of routine work procedures. Highly organized and knowledge of business administration. Able to implement administrative systems. People Effective contribution as a team member to the achievement of team objectives, supporting colleagues in own team Follows direct instruction to complete specific tasks with a general requirement for flexibility Planning and Organisational Planning and organisation of tasks, activities or programmes. Work priorities are planned on a daily basis within well-defined departmental schedules and timescales. Requirement to autonomously manage workload on ongoing basis. Analytic Breaks problems down into component parts in order to effectively resolve. Assesses a volume of data to reach a sound understanding of the issues at hand. Concern for Accuracy Monitors work, double checks accuracy of own and others’ work, keeps clear and detailed records and files. Results Orientation Does what is needed to deliver the required results and works to get things done on time to the required standard. Focused. Self-motivated.