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Adecco
,
London, Greater London
Executive Assistant
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Job Type: Full-time |
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Salary: £50,000 per annum |
Overview
Executive Assistant Salary: £50,000 - £55,000 Based: Hammersmith 37.5 - 40 hours per week (Will need to be flexible with evenings and weekends) Permanent position Immediate start We are looking for a highly experienced, resourceful and dedicated Executive Assistant (with Office Management skills ) to provide confidential and dedicated support to our Chief Operating Officer. This is highly varied role requiring assertion, commitment, discretion, resilience and forward thinking. Responsibilities Executive Assistant (60%) Executive 1:1 support to the Chief Operating Office Proactive Diary Management (and contingency planning) of a busy calendar schedule, co-ordination of meetings and calls, across multiple time zones Organise and plan frequent international and domestic travel including flights, hotels and ground transportation. Processing of visas if necessary. Prepare correspondence, memos, reports, presentations, spreadsheets and other reporting as needed on highly regular basis. Production of documents, briefing papers, reports and presentations for weekly, monthly, quarterly, half -year and annual meetings, using Word, Excel and PowerPoint, SharePoint, Office 365. Office Manager (40%) - this will be on an interim basis until the role is operating at 100% Day to day management and general maintenance of the office Management of third party suppliers Organisation of internal office events Compliance lead with Health & Safety requirements Undertake any other ad hoc duties as the role will require Qualifications & Experience Flexible, be prepared to work unsociable hours including weekends (only in exceptional circumstances) Flexible and able to work across different time zones and international locations Responsible attitude with a high level of discretion in strictly confidential issues Exceptional attention to detail, and seeks solutions; highly motivated by results. Excellent written and verbal communication skills Educated to Degree level or equivalent preferably with Executive Assistant / PA related qualifications Significant experience working at Executive Assistant level with previous Office Management exposure strongly desirable. Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explains how we will use your information - please copy and paste the following link in to your browser https://candidate-privacy