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Reed Specialist Recruitment
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London, Greater London
Executive Assistant
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Job Type: Full-time |
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Salary: £25,000 per annum |
Overview
Overview At REED, our purpose is “Improving lives through work”. We are a business that cares about benefiting society and making a positive difference to people’s lives. We also believe everyone should be able to find fulfilling work, and that starts with our Co-Members. A fantastic opportunity has arisen to work as the Executive Assistant to four members of the Reed Online Senior Leadership Team. This is based at our head office in Covent Garden (WC2B 5LX). You will provide exemplary top-level support to members of the Senior Leadership Team, Co-Members and other stakeholders through administrative and project based work. The role will also give you an invaluable opportunity to develop sound working relationships with Co-Members across the business. Furthermore, you will support the Executive Assistant to the Managing Director with office management tasks when required, and will assist with office operations and procedures to help maintain exemplary office standards. There will also be opportunities to support the People Team with events and communications. Key Responsibilities Your responsibilities include, but are not limited to: Effective diary management in order to maximise the use of the Senior Leadership Team’s time Arranging meetings and events with minimum fuss Providing expert administrative support through the production of correspondence, communications, reports, meeting agendas, actions and other ad hoc documents Processing absences and expenses Ensuring that meeting rooms are equipped with the right resources and equipment Acting as a first point of contact for queries Supporting with office management tasks when required Working on ad-hoc projects as directed by the Senior Leadership Team and/or HR Business Partner Skills and Experience This role suits an organised, self-starting individual who enjoys working on a multitude of tasks and communicating with employees at all levels of the business. It is not essential for you to have previous experience in an Executive Assistant role, but you must be able to demonstrate the following skills: Highly organised with impeccable time-management An excellent eye for detail The ability to prioritise effectively and work well under pressure Professional communication, and confidence speaking with stakeholders at all levels within the business A proven track record of achieving targets and goals Willingness to tackle things on your own, but ready to work as a team player at all times The ability to work to strict deadlines, often at short notice A strong proven work ethic Ability to handle confidential information and maintaining the utmost integrity at all times Excellent MS Office skills (Word, Excel, Powerpoint) with good GSuite knowledge (or ability and willingness to learn these systems quickly and to a good standard) Absolute discretion is vital in this role at all times due to the level of confidential information you will have access to. As such, any offer of employment will be subject to passing our Position of Trust screening. Join REED - Improving Lives Through Work Proud winners of: 1 Recruitment Agency - Glassdoor Best Places To Work 2019 & 2020 Glassdoor Top CEOs 2019 The JobCrowd Top Companies For Graduates To Work For 2018/19 Our Values, Your Values; Our Future, Your Future All job offers are subject to satisfactory references and compliance with vetting requirements applicable to the job role. REED is an equal opportunities employer. We aim to ensure that no candidate or employee receives less favourable treatment on the grounds of gender, race, disability, sexual orientation, religion or belief, age, gender identity, marital or civil partnership status, pregnancy or maternity. We are a MINDFUL EMPLOYER and offer a guaranteed interview scheme for disabled applicants who meet the minimum criteria.