Executive Support Team Administrator

Morgan Spencer ,
London, Greater London
More Details
Contract Type: Contract
Salary: £24,500 per annum

Overview

JOB DESCRIPTION Directorate: Chief Executive Responsible to: Business Manager to CEO Purpose The Executive Support Team Administrator role will provide an excellent standard of administrative support to the Executive Support Team on key business processes to ensure the optimum functioning of this team within the CEO office. In addition, the role will provide some diary and administrative support to Executive Directors, plus support other senior leaders when required. Main duties - Support the Executive Support Team with administration for key College business processes. - Support the Executive Directors with diary management and administrative support. - Support other senior leaders with diary management and administrative support when required. - To maintain up-to-date standard operating procedure (SOP) documents for the key business processes relevant to the role and produce new SOPs when required. - Maintain and improve existing systems, procedures and records in line with College policy including setting up new systems as required. - Ensure the necessary records are maintained that will readily provide current, accurate and accessible information - Contribute to the overall development of the College and its activities, in line with strategic and operational objectives. - Any other reasonable tasks required. PERSON SPECIFICATION Education requirements - A minimum of passes in English and Mathematics at GCSE level (or equivalent) Experience - Experience of working in an office environment - Experience of working under pressure to tight deadlines - Experience of diary management Skills and abilities - Strong organisational and administrative skills - Ability to communicate with people at all levels, both internally and externally - Ability to prioritise, plan, pay careful attention to detail and work to deadlines - Ability to work under pressure with a flexible approach to working hours - Flexibility and adaptability - Ability to work under own initiative and as an efficient team member - Competence in the use of MS Word and Excel Competencies 1. Personal effectiveness - Takes ownership and organises self to deliver results - Is reliable, consistent and demonstrates a positive ‘can do’ attitude - Solves problems by selecting from well-defined procedures 2. Quality - Delivers work to a required standard - Monitors own performance and seeks improvement 3. Communication - Communicates courteously, clearly and effectively with colleagues and external customers - Adjusts communication style to suit situation and audience 4. Working together - Builds good working relationships - Contributes to the success of the team - Demonstrates a commitment to equality of opportunity and dignity at work 5. Customer focus - Provides a high quality customer service - Builds rapport with customers and treats them consistently and well - Adapts own ways to meet customer needs 6. Managing change - Adapts to and manages change effectively - Is open-minded and seeks innovation

People also viewed