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TransPerfect
,
London, Greater London
Administrative Assistant/Project Assistant
Overview
Job Description
TransPerfect Is More Than Just a Job... Our greatest asset is our people, and nothing is more important to us than ensuring that everyone knows that. Each of our 90+ offices has its own individual identity, and each also has its own unique rewards. Locations: INTL-London JOB DESCRIPTION The position of Administrative Assistant is a key player at TransPerfect. This position reports into the Production Department Manager. POSITION RESPONSIBILITIES: * Complete administrative tasks including project set-ups, creating purchase orders, creating and tracking schedules for individual projects and department. * Organizing documents; scanning hard copies on to the network; printing files for big jobs. * Formatting using .doc, .PDF, and .xls files; importing images from PDF files to Word document, etc. * Billing; contacting linguists to resolve issues such as invoice/word count discrepancies; data entry. * Aid Project Managers in daily tasks as needed. * With the guidance of a Project Manager, manage simple projects: placing jobs, setting up jobs, contacting linguists, setting up deadlines, and negotiating prices. * Perform other special projects or duties when required. * Ensure customer satisfaction at all times. QUALIFICATIONS, SKILLS & EXPERIENCES: * Project support and/or administrative experience; preferably within a localization, technical or corporate environment. * Superior written and spoken communication skills in English. * Strong organizational skills, attention to detail, and the ability to multi-task. * Ability to prioritize and schedule tasks and work in a team environment. * Must be willing to learn new things, be open to challenges and thrive on success. * Strong computer skills. * Working knowledge of Microsoft Office applications.