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British American Tobacco
,
London, Greater London
Trade Administrative Assistant
Overview
Job Description
Country: United Kingdom Location: London Function: Marketing & Sales Level: Non-management Appointment Type: Permanent British American Tobacco UK is now looking for an Trade Administrative Assistant join our Chiswick office in London on a permanent basis. British American Tobacco (www.bat.com) is a market leading, global organization with a long, established history and a bright and dynamic future. British American Tobacco is going through unprecedented transformation, as our business moves from traditional products to potentially reduced risk nicotine products. The 'Potentially Reduced Risk' Nicotine Category is one of the most dynamic and rapidly growing categories in the UK. Our business is truly omnichannel with our market leading brands sold in supermarkets, vaping stores and online. Our vision is to become a digital first business. As part of one of the UK's largest companies you will join a rapidly growing team, with a start-up mentality, backed by investment to drive growth. So, if pace of change and an opportunity to make a real impact shaping a new category excites you - this might be the role for you. Even though we can't use every marketing channel, we can deliver award winning marketing through data driven consumer insight, that will transform the nicotine category. We are looking for a Trade Administrative Assistant, who possesses a strong consumer understanding, an entrepreneurial spirit and can-do proactive approach, able to adapt to changing business and category needs. PURPOSE STATEMENT: To provide finance-administrative support to Trade Marketing and Distribution (TM&D) department through: * Full coordination of TM&D budget planning and tracking * Contract management * Administrative support for the department KEY ACCOUNTABILITIES: Budget * Coordination of budget planning process for TM&D: template preparation, coordination, checking and consolidation, basic understanding of business content behind budget lines * TM&D actual spend analysis, comparison vs plan, divergence explanation * Accruals, commitments-monitoring by departments and projects * Executing necessary budget manipulations in BAT systems (SAP, NEO, SRM etc.) In-Trade stock management * Coordination of free of charge (FOC) product moving in-field Compilation of report for written off product from SAP, discarding analysis * Free product delivery forecasting Contract management * Supporting the contract management of Field / Trade toolkit resourcesFull coordination of contract signings for Central office TM&D team, e.g. service contracts, creating vendors, raising Purchase Orders, managing invoices & payments for the services provided Administrative support * Provides support to Head of Trade in organization of events, meetings and ad-hoc activities * Provides support to Trade LT in submitting their expense reports Collaboration with other departments/contacts * Liaising with Marketing Finance * Answers on Central functions questions/requests * Contact with suppliers and others in relation to payments and contract management, as well as organizational tasks Knowledge, Skills & Experience * Higher education (economic, finance, accounting preferred) * Experienced PC user, Advanced MS Excel user * Strong analytical skills * Understanding of Business principles and basic elements of Marketing * Self-organized, ability to work with minimal control level * Precision and accuracy in work * Good communication and influencing skills British American Tobacco is one of the world's leading multinational companies, with brands sold in over 200 markets, made in 44 factories in 42 countries. We are proud that we are consistently among the top 5 companies on the London Stock Exchange. Our portfolio includes our world-famous Global Drive Brands - Dunhill, Kent, Lucky Strike, Pall Mall and Rothmans - along with many other leading international brands, such as Vogue, Peter Stuyvesant and State Express 555. Alongside our traditional tobacco business, we are also developing products that offer consumers potentially less risky alternatives to regular cigarettes. Our Next Generation Products are already leading the way in the Industry of vapour and tobacco heating devices. We continue to develop a solid portfolio of consumer solutions which already include well known global brands like Vype, glo and Voke.