Global Mobility Administrator - 12 month FTC/Secondment

GlaxoSmithKline ,
Brentford, Greater London
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Job Description

We are seeking an Administrator to provide support to the Global Mobility Team. This is an exciting role supporting a global and diverse team. Are you resourceful and a skilled problem solver? If so, carry on reading! Your responsibilities would include: * Proactively manage the global invoicing process for tax, social security, immigration and relocation providers, ensuring that invoices are processed in a timely manner to reduce interest charged on disbursements. * You will work effectively with internal Finance Partners and Intercompany Teams to manage efficient internal cross-charge process * Coordinate with the Advisors to ensure vendors have invoiced fees accurately * Undertake checks on the invoices to ensure cost centre and entity numbers are correct * Collaborate with Central Finance Business Partner and Intercompany Finance Team to analyse and review finance processes to highlight possible process improvements. * You will raise and manage Purchase Orders for vendor invoices, seeking approval from senior management where necessary * Process invoices ensuring that cost centres and entity numbers are correct * Review fee recharge tracker from Intercompany with rejected fees and resolve queries to ensure fees are charged out to the cost centres before Finance Year End. * Addressing invoice queries from internal customers in an effective and timely manner liaising with relevant Advisors where necessary * You will manage process for global tax refund to be credited to the correct cost centre * Creating record for Permanent International Relocations and Domestic Relocations on AssignmentPro and close down the record after the relocation window has expired. * Managing the shared drive keeping current general files updated and ensuring that files that are no longer active are archived * You will also hold general responsibilities such as booking meeting rooms, videoconferencing rooms and external visitors when required Basic Qualifications: * Understanding of the complexities involved in cross-border/cross-cultural working and domestic relocation with the ability to use this knowledge to guide the HR / line clients * Good organisation skills, attention to detail and ability to monitor several initiatives simultaneously * Strong analytical skills and ability to manage and present data * Fully experienced with Microsoft Office Suite (Word, PowerPoint ,Excel) * Experience with ERP systems * General understanding of process invoices and purchase orders Preferred Qualifications: * Experience supporting a global team * Management of complex prioritisation / project work to challenging deadlines * Knowledge of global mobility, domestic and international relocation policies * Strong communication skills * Skilled in building up internal networks As a company driven by our values of Patient focus, Transparency, Respect and Integrity, we know inclusion and diversity are essential for us to be able to succeed. We want all our colleagues to thrive at GSK bringing their unique experiences, ensuring they feel good and to keep growing their careers. As a candidate for a role, we want you to feel the same way. As an Equal Opportunity Employer, we are open to all talent. In the US, we also adhere to Affirmative Action principles. This ensures that all qualified applicants will receive equal consideration for employment without regard to race/ethnicity, colour, national origin, religion, gender, pregnancy, marital status, sexual orientation, gender identity/expression, age, disability, genetic information, military service, covered/protected veteran status or any other federal, state or local protected class*(*US only). We believe in an agile working culture for all our roles. If flexibility is important to you, we encourage you to explore with our hiring team what the opportunities are. Please don't hesitate to contact us if you'd like to discuss any adjustments to our process which might help you demonstrate your strengths and capabilities. You can either call us on 0808 234 4391, or send an email ukdiversity.recruitment@gsk.com As you apply, we will ask you to share some personal information which is entirely voluntary. We want to have an opportunity to consider a diverse pool of qualified candidates and this information will assist us in meeting that objective and in understanding how well we are doing against our inclusion and diversity ambitions. We would really appreciate it if you could take a few moments to complete it. Rest assured, Hiring Managers do not have access to this information and we will treat your information confidentially. Important notice to Employment businesses/ Agencies GSK does not accept referrals from employment businesses and/or employment agencies in respect of the vacancies posted on this site. All employment businesses/agencies are required to contact GSK's commercial and general procurement/human resources department to obtain prior written authorization before referring any candidates to

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