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InterSystems
,
Windsor, Berkshire
Administrative Assistant / PA
Overview
Job Description
The Administrative Assistant will provide a full range of administrative support and office coordination responsibilities to the Director of Bids and the Sales Manager. You must be detail oriented; have a professional demeanor; strong organizational skills and the ability to manage multiple tasks and priorities in a fast-paced environment. + Complex diary management, scheduling meetings across a wide geographical range. + Phone coverage (screen and route) for assigned departmental personnel + Maintain attendance tracking + Assist in calendar scheduling for assigned executives + Support key marketing events, usually 2 to 3 days working off-site with some travel involved (historically 2 per year) + Create and submit expense reports in a timely manner for the assigned executive + Raise Purchase Orders and reconcile invoices + Schedule requested meetings, conference and video calls + Assist in planning InterSystems Events + Establish and maintain strong working relationships with other PAs and Administrators + Maintain office supplies as needed + Maintain department specific contacts (customers, vendors, contractors...etc) + Book travel arrangements and distribute itineraries for assigned executives + General document management (filing, faxing, scanning, printing...etc) + Proof read correspondence as requested + Maintain a variety of reports as directed + Organise catering for internal meetings + Compiling department specific materials and collateral as needed + Reception coverage on a rota basis + Distribute mailings + Provide administrative cover to different departments as needed + Inform manager of staff life events (birth, marriage...etc) + Special administrative projects as requested + Report general office maintenance needs to Facilities + Degree or relevant experience + Proven ability to work in a high volume, fast-paced environment + Ability to communicate effectively whether via verbal or written communications with all levels of the organization + Possess high level of organization skills, flexibility, and strong attention to detail + Good proofreading and grammatical skills + Ability to work under pressure + A highly reliable, personable, energetic, professional attitude; willingness to do what it takes to get the job done correctly and on time + Advanced knowledge of Word and Excel is required External Company Name: InterSystems Corporation External Company URL: www.intersystems.com