Receptionist/ Administrative Assistant

Our client is looking for Receptionist/ Administrative Assistant

Requirements

Education: 

6 CSEC Subjects including English.

Associate’s degree or relevant certification is a plus.

Experience: Previous experience in an administrative or receptionist role preferred, particularly in a professional services environment.

Skills:

·        Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

·        Strong organizational and multitasking abilities.

·        Excellent verbal and written communication skills.

·        Ability to maintain confidentiality and handle sensitive information with discretion.

Attributes:

·        Professional demeanor with a friendly and approachable attitude.

·        Strong attention to detail and accuracy.

·        Ability to work independently and as part of a team.

Responsibilities

-         Reception Duties: Greet clients and visitors and manage the office’s main phone line and email correspondence.

-        Administrative Support: Provide administrative assistance to partners and staff, including scheduling meetings, managing calendars, and coordinating travel arrangements.

-        Office Management: Maintain a clean and organized reception area, manage office supplies inventory, and handle general office upkeep. Ensure that office equipment is functioning properly and coordinate repairs as needed.

-          Documentation: Prepare and manage documentation, including filing, data entry, and record keeping. Assist in preparing reports and presentations as required.

-        Client Interaction: Assist clients with inquiries, provide information about services, and ensure a high level of customer service. Handle appointment scheduling and confirm meetings.

-         Mail Handling: Receive, sort, and distribute incoming mail and packages. Prepare and send outgoing correspondence and packages.

-         Event Coordination: Assist in organizing office events, meetings, and client functions, including setting up rooms and coordinating logistics.