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Alexander Mae Ltd
,
Bristol, Bristol
Facilities Administrator
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Job Type: Full-time |
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Salary: £17,550 per annum |
Overview
The Company: Our client is an award-winning, full service, commercial law firm and they are rapidly developing a national reputation for its innovative approach to delivering legal services. They operate in the financial services, leisure, retail & consumer goods, technology & media, renewables, housing and public sectors. Their specialisms are real estate, banking and finance, commercial, corporate, employment, dispute resolution and litigation. The Job: We are delighted to be assisting our client for a Facilities Administrator. This role is working for our client in their offices based in central role. Process, envelope and frank all mail daily including recorded and special deliveries ahead of evening collections (Royal Mail & DX). Maintain the franking machine and scanners being the first point of contact for reporting faults, maintenance, adding credit and ordering franking supplies. Open, sort, reference and scan incoming Royal Mail and DX mail each day in a timely fashion. Provide a prompt internal post delivery and collection service Collect boxes and weigh special delivery or if required for a courier collection Undertake hand deliveries out of the office as required. Answer and action effectively telephone calls and emails to the Facilities team from internal and external customers and suppliers Change toners and waste toners for all floors when required Collect boxes for other Facilities teams when needed Faxing to include retrieving faxes and delivering to teams Support all office moves, fit outs and equipment relocations (occasional out of hours work may be required) Dealing with physical tasks such as collecting and moving boxes/files. The Person: For this role our client is looking for someone ideally with the following skills & experience: General office administration skills ideally in a Facilities related environment. Ability to work to strict time deadlines, good time keeping and punctuality. High level of customer service and the ability to deal professionally and calmly with external and internal clients at all levels, face to face, via email and on the phone Accuracy and attention to detail Self-motivated and able to organise and prioritise own work. Flexible approach with capacity to take on a variety of tasks working across all aspects of Facilities Manual handling skills to be able to lift heavy loads. Ability to maintain confidentiality at all times Common sense approach to problem solving. IT skills with knowledge of Outlook, Word and Excel is essential. The Benefits: Contributory Pension, Group Life, Private Medical Insurance, 25 days holiday & a flexible benefits scheme. The Hours: 35 hours between Monday – Friday 8.30am – 5.30pm The Location: Central Bristol, no car parking. The Salary: £17,000 - 18,000