Senior Secretary

Page Personnel HR ,
Oxford, Oxfordshire
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Overview

Exciting varied Office Assistant position located in Oxford Client Details You will be working for an exciting successful business located in Oxford as a Senior Secretary. Description As the Senior Secretary ( 12 Month Contract) your duties will consist of but not limeted to: Complete and maintain database - collect numbers and dates from individual units and input into payments database. Each month check what payment and filings are due and send a reminder to unit to send approval form Chase any payments or filings outstanding Keep holiday bookings on database Ensure updated forms are on database Ensure global tax returns are collected and stored Keep up to date dividend list / forms Keep tax payment approval forms Issue new and updated management recharge contracts, chase, keeps track of what has been returned. Book travel via Egencia / parking / arrange visas if necessary / hotels / make sure local transport is in place. Book accommodation / transport for any visitors Edit activity report Use PowerPoint to write up schematics / step plans Answer phone Amend agreements and sends them out and chases and keeps a track of what has been returned Establishment and maintenance of Investor Relations database, enter investor details, enter meeting notes etc i.e. data input Changing presentations / PowerPoint / word skills Support capital markets day - summarise invites out / responses / attendances i.e be on top of the related admin. Requires Group report support. Require Travel booking assistance Profile Experience in a similar position Pro active approah Excellent PowerPoint and Word experiance Strong organisational skills Excellent communication skills Attention to detail Strong work ethic Job Offer Senior Secretary On site Parking Pension contributions up to 7% 25 days holiday 37.5 hours week Competitive Salary Excellent business Experience in a higher-level administrative role Self starter Oxford 12 Month Contract

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