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Smith and Byford
,
London, Greater London
Commercial Service Administrator
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Job Type: Full-time |
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Salary: £21,000 per annum |
Overview
This role is for a full time position based at our Peckham office. We are looking to employ an experienced administrator to carry out the PPM (Planned Preventative Maintenance) planning of engineers via the Vixen Diary System. The succesful candidate will support our Commercial Gas Service team to acheive a high level of control, monitoring and consistency of focus on performance. MAIN DUTIES AND RESPONSIBILITIES Communicate effectively and in a timely manner with customers and sub-contractors; ensuring all queries are responded to effectively. Work with the team ensuring service engineer scheduling, programming and booking in of work is priority, ensuring all appointments adhere to diary deadlines. Extracting, updating and inserting information into the Vixen and Sever systems as necessary. Distribution of documentation as per client’s requirements. Engineer’s timesheet control and clearing which is to be done on a daily basis, including electronic expenses. Supplier/Sub-contractor - placing orders, checking purchase invoices to authorise payment, process sub-contractor reports. Client / internal invoicing Checking and follow up action on out of hours calls on a daily basis. Quotations (between £300.00 and £3000.00 depending on experience) Daily/weekly and monthly Preparation of invoices for accounts. Return of incorrect/damaged goods to suppliers Arrange and co-ordinate weekend working Complete any other associated task requested by the management. This job description sets out the main duties of the post at the date when it was completed. Such duties may vary from time to time without changing the general character of the post or the level of responsibility entailed.