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Fyte.
,
Stoke Poges, Buckinghamshire
Assistant Company Secretary
Overview
Job description: Responsibilities: SHAREHOLDER RELATIONSHIP : supporting the General Counsel and Company Secretary in managing the shareholder relationship. BOARD; BOARD MEETINGS; BOARD, EXECUTIVE AND MANAGEMENT COMMITTEES: - assisting the General Counsel and Company Secretary in supporting the Chairman and Non-Executive Directors and taking management responsibility for the company’s relevant statutory and regulatory compliance; - managing the design and maintenance of the annual work programme and board meetings and board and executive committees’ calendar; - assisting the General Counsel and Company Secretary with the agenda and board pack preparation for board meeting - managing the agenda and committee pack preparation, approval and despatch processes for board and executive committees; - overseeing meeting logistics and administration for executive committees; - communicating relevant decisions from board meetings and committees to senior management; - communicating relevant decisions from executive committees to colleagues and others; - creating and maintaining other management committees as required. GOVERNANCE: - upholding good group governance practices and providing advice and support to the CEO, CFO and colleagues as required; - clarifying and confirming internal authorisation requirements for specific matters; - maintaining relevant policies and procedures; - assisting the General Counsel and Company Secretary in preparing the annual review of compliance (and relevant updates at other times) for Board approval; - communicating relevant changes to senior management and monitoring implementation. ANNUAL REPORT AND ACCOUNTS: preparing relevant corporate governance sections of annual reports and accounts. SUBSIDIARY COMPLIANCE: - overseeing ex-UK subsidiary relevant statutory compliance and maintenance of UK subsidiary terms of reference and UK subsidiary statutory records; - overseeing the relationship with the external UK company secretarial services provider. SUBSIDIARY ENTITY FINANCIAL STATEMENTS: - preparing relevant sections of the brief for use by business unit finance teams; - reviewing relevant sections of the statements and overseeing the approval and signature process. GROUP WEBSITE AND INTRANET: overseeing the maintenance and development of the Company Secretarial and Corporate Governance sections of the sites and other relevant areas. OTHER DUTIES: performing other duties as directed by the General Counsel and Company Secretary. Profile description: Your Profile: - Educated to degree level or equivalent required; - ACIS or ICSA qualification required or equivalent corporate governance qualification, with 3 years of post-qualification experience; - Excellent spoken and written English; - Experience of working in a Company Secretarial team; - Experience of working with Board directors and Senior Management; - Experience of managing multiple stakeholders; - Experience of working with international teams.