Accounts and Administration Assistant - Pharmaco

Pharmaco is looking for Accounts and Administration Assistant

The Principal Functions of the Position shall be to:

1. Process bills for payment and vendor invoices as required.

2. Prepare payments (cheque, ACH, Wire) and vouchers as directed by the head of department.

3. Maintain Inventory database for new items and adjustments.

4. Update Inventory database for goods received reconciling to supplier invoices.

5. Maintain Price Lists and supporting documents such as flyers & brochures.

6. Maintain and update accounting files, electronic records, and database.

7. Perform data entry and duties as directed by the head of department.

8. Procurement of local supplies.

9. Preparation of Sales and Inventory Reports in a timely manner.

10. Track and resolve accounting problems and discrepancies as directed by the head of

department.

11. Check that all issued invoices and billing documents returning to the office contain all the

necessary signatures and approvals.

12. Maintain a current and accurate filing system for Invoices and Purchase Orders.

13. Maintain the daily log for outstanding invoices and locate invoices upon request.

14. Answer incoming calls and professionally manage caller’s inquiries, inclusive of telemarketing

services.

15. Properly receive, direct and relay telephone calls/messages, emails, and fax messages.

16. Customer Relations – continuously familiarize oneself with the various products and services

and be able to answer minor queries from customers from time to time.

17. Assist in generating invoices, quotation, and delivery notes upon request with proper

supporting approved documentation and ensure that delivery notes generated have been

invoiced.

18. Tender Preparation & Analysis - Prepare documents for the tendering preparation process and

analysis as directed by the head of department.

19. External Meetings – Attend meetings external to the workplace for supporting the Director in

matters related to the business of the Company.

20. Any other functions that are related to the duties stated above.