34637 - Project Support Assistant

Ministry of Justice ,
London, Greater London
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Overview

Job Description

Salary Minimum 19,054 - 25,229 (Dependant on base location) Number of jobs available 1 Detail of reserve list 12 Months Region London, National City/Town London , National Building/Site NATIONAL Grade AO Organisation Grade for HMPPS Band 3 Post Type Permanent Working Pattern Full Time, Part Time, Part Time/Job Share, Flexible Working, Other Role Type Administration / Corporate Support Job description We welcome and encourage applications from everyone, including groups currently underrepresented in our workforce and pride ourselves as being an employer of choice. To find out more about how we champion diversity and inclusion in the workplace, visit: Overview of the job This role will support the work of the programme and project teams. Summary The job holder will be expected to support the programme/project team by assisting with an appropriate range of tasks relating to the assurance and approval of projects within the programme. Responsibilities, Activities & Duties The job holder will be required to carry out the following responsibilities, activities and duties: * Collect data and forecast and assist with compilation of reports. * Update plans supporting the Secretariat function for the relevant governance boards * Develop and maintain project files * Establish document control procedures Administer and when necessary attend meetings as secretary producing a first draft of minutes and action logs * Contribute in the use of specialist tools and techniques such as planning and control, tools, risk analysis * Maintain and update the programmes documentation such as Quality Register, Configuration Items Records and any other register / logs delegated by the Project Manager * Chasing action owners for updates on their actions * Maintaining the Terms of Reference, membership and distribution lists * Filing, archiving and enacted version control on all meeting documentation The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The Job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation scheme and shall be discussed in the first instance with the Job Holder. Behaviours * Making Effective Decisions * Delivering at Pace * Working Together * Managing a Quality Service Essential Experience For the purpose of selection the following Project Delivery Profession Skills * Managing project lifecycles * Administration and organisation * Good written and oral communication skills * Good interpersonal skills Technical requirements * The job holder will be required to have a PRINCE 2 Foundation or be willing to undertake the necessary training required. * Knowledge of corporate or programme management standards applicable to the project * Intermediate/expert skills in MS-Office applications, especially Word, Excel and PowerPoint. Additional Information This role sits in the Security Risk Unit (SRU) in the Security, Order and Counter-Terrorism (SOCT). The Unit's objectives are to ensure HMPPS is robustly managing its live and emerging security risks, developing a learning culture and ensuring those working in operational settings are knowledgeable and up-skilled to deliver effective security. Working Arrangements & Further Information Some of MoJ's, including HMPPS, terms and conditions of service are changing as part of Civil Service reform. The changes will apply to staff joining MoJ who are new to the Civil Service. Staff joining MoJ from other civil service employers will transfer onto the new MoJ terms if they are already on 'modernised' terms in their current post or onto 'unmodernised' MoJ terms if they are on 'unmodernised' terms at their current post. Details will be available if an offer is made. Standard working hours for this post are 37 hours per week excluding breaks which are unpaid. If you are a current NPS employee, this vacancy may be available on a Loan basis for up to 2 years. Applications are invited from suitable qualified staff. The Loan/Secondment is subject to the approval of the selected candidate's Business Unit, which should be obtained before confirmation of appointment. Benefits Annual Leave -The holiday year runs from 1 March. If you work a non standard work pattern your leave entitlement may be expressed in either hours or days as appropriate. Leave entitlement is calculated on a pro-rata basis and you will be advised of your actual entitlement on appointment. If you were appointed internally and your leave was previously calculated in days, this will continue to be the case. Bank, Public and Privilege Holidays -You are entitled to 9 days (66 hours 36 minutes) in recognition of bank, public and privilege holidays. These hours are added to your annual leave allowance. There is a requirement to work some public and bank holidays subject to your shift pattern and the operational needs of the establ

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