Executive Assistant

Feed Communications ,
Eversholt, Bedfordshire
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Overview

Job Description

The Feed Way Feed is an award-winning, full-service agency providing conversion with heart. We create emotive yet conversion-focused ideas, campaigns, and products that change perceptions, shape new behaviours, and shift market share. Feed helps hungry brands stand out at speed and sell at scale. We utilise bespoke technology to create compelling digital campaigns working with clients like eBay, Gumtree, and Virgin to name a few. The Impact Youll Have This is a part-time role, 3-4 hours a day, and an ideal opportunity for someone looking for flexible working. You will work alongside the CEO out of a small office in the Eversholt, Bedfordshire. Day to day * Assist the CEO with the management of priorities concerning special projects and related tasks, including attending planning meetings as required, maintaining a calendar of key priorities and activities, determining meeting agendas, briefing colleagues, attending internal and client meetings with or on behalf of the CEO where required, and preparing, shaping and/or checking information presented * Maintain and provide a support service for the CEOs daily schedule, including forward planning of his workload, diary management and coordinating and collating all relevant paperwork * Schedule appointments and meetings, as requested, including regular 1-2-1 meetings * To service meetings including All Hands (All Company), preparation of meeting materials, obtaining and preparing briefing materials and presentations, and taking minutes/actions, when requested * Use own initiative to respond and advise efficiently to all electronic or verbal enquiries on behalf of the CEO * Liaise positivity and effectively with internal teams and external contacts. * Maintain a client information database (e.g. last conversation had, likes/dislikes, etc). Develop and utilise historical information; provide retrieval of information * Advise on impending work deadlines for both internal and external commitments, e.g. reports, presentations, conferences, projects, actions from direct report 1-2-1s * Assist in the coordination of conferences, from event management, budgetary control, diary notices etc * Monitor the use of corporate purchasing and credit card. Submitting receipted returns to the Finance team, and submitting expenses claims * Plan and implement hospitality arrangements, including provision of hospitality for visitors * Organise travel arrangements, manage and sign off the travel bookings for their direct reports * Undertake any other ad-hoc duties Requirements * 5+ years experience in a similar level position * Excellent organisational and time management skills * Excellent communicator, listener, and rapport builder - you will be liaising with management, colleagues, a direct report, and client. * Attention to Detail - from diary management to complying with health & safety legislation and regulations, accuracy is crucial in this role * Ability to work on your own initiative, seeking continuous improvement * Good IT skills, including knowledge of a range of software package Benefits * 26 days holiday exclusive of bank holidays (per annum, pro rata) * Healthcare with Vitality / Pru Health * The Peoples Pension contribution * Vitality Health Benefits - 50% off a Virgin Gym Membership, Subsidised Apple Watch & much more here * Complimentary daily breakfast, with fresh fruit baskets twice a week * 16.30pm finish every other Friday, or stick around for the open beer fridge * Range of weekly, monthly and quarterly socials and events, including Pizza Fridays, Tea & cake afternoons and much more! * Opportunity to work with some of the best creative minds around * You'll be trusted and free to do the work you love, being supported to by our team along the way We are an equal opportunities employer and welcome applications from all suitably qualified persons regardless of their race, sex, disability, religion/belief, sexual orientation or age. Feed Communications collects and processes personal data in accordance with the EU General Data Protection Regulation (GDPR). For further details in relation to candidate data see here

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