34775 - Data and MI Officer

Ministry of Justice ,
London, Greater London
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Job Description

Salary Minimum 30,618 - 34,461 Number of jobs available 1 Detail of reserve list 12 Months Region National City/Town London Building/Site 102 PETTY FRANCE (MOJ) LONDON, SW1H 9AJ Grade HEO Organisation Grade for HMPPS Band 5 Post Type Permanent Working Pattern Full Time, Part Time, Part Time/Job Share, Flexible Working, Other Role Type Administration / Corporate Support Job description We welcome and encourage applications from everyone, including groups currently underrepresented in our workforce and pride ourselves as being an employer of choice. To find out more about how we champion diversity and inclusion in the workplace, visit: Overview of the job The post holder will manage the administrative processes, overseeing the management of business processes ensuring data integrity, adhering to financial principles, policy and procedures. The role is responsible for managing the delivery of specialist administration systems that support the work of the Unit. The role will require line management responsibilities of a small team. Summary The post holder will manage a small team which will provide professional and efficient secretarial, administrative, organisational and information management support. The post holder will be responsible for development and maintenance of comprehensive administrative processes. The post holder will manage the process for initial point of contact for queries and requests. They will monitor responses to requests for information and data, ensuring they comply with MOJ and HMPPS information sharing protocols and government legislative requirements. The post holder also undertakes a variety of specific activities and duties, for which they are held personally accountable, commensurate with their grade. Responsibilities, Activities & Duties The job holder will be required to carry out the following responsibilities, activities and duties: * Responsible for the creation, implementation and maintenance of all specialist administrative services, processes and systems that underpin the delivery of business objectives * Responsible for compiling first draft replies to Ministerial and non-ministerial correspondence. * Manage a team of administrative staff where required, including line management and supervisory responsibilities * Manage resources to deliver the activities within their area of responsibility and contribute to the short to medium term business planning process * Provide monthly information reports/data, with an emphasis to check it's accuracy and to track and explain/rectify any variances/errors and in a user friendly way * Support in the coordination of documents and stakeholder input * Provide assistance to ensure directorate is compliant with procedures * Provide support for any ad hoc work requested by groups. This can vary in terms of volume of work and complexity, ranging from distribution of information to helping to organise large scale events/workshops The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation Scheme and shall be discussed in the first instance with the job holder. Behaviours * Changing and Improving * Working Together * Managing a Quality Service * Delivering at Pace * Leadership * Communicating and Influencing Essential Experience * Good communication skills and the ability to communicate at all levels of the organisation Technical requirements * Good working knowledge of Microsoft word, excel The jobholder must be able to fulfil all spoken aspects of the role with confidence in English or (when specified in Wales) Welsh. Additional Information HMPPS is leading the Multi-Agency Response to Serious and Organised Crime (MARSOC) Project, which will focus on identifying and disrupting the highest harm SOC nominals, with the initial focus on tackling high-harm nominals who are in the criminal justice system or are having a direct impact on it. The response to SOC involves putting in place a framework which will drive improved co-ordination and joint working across HMPPS and law enforcement. HMPPS's Serious Organised Crime Unit (SOCU) will help to deliver MARSOC in each region, directly inputting into the identification and assessment of SOC nominals, and in delivering tactical disruptions against them. SOCU is recruiting a MARSOC Regional Coordinator in each of the 5 regional teams. The role will involve supporting the SOCU custody and community teams' case management of SOC nominals, implementing the performance framework and ensuring that SOCU interacts smoothly with the relevant regional MARSOC hubs. This is an exciting opportunity to be part of a groundbreaking multi-agency initiative in the prisons and probation environment. These posts are based at Petty France however we are currently going

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