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The Arts Club - Finance
,
London, Greater London
Payroll & Benefits Manager
Overview
Job Description
PAYROLL KEY RESPONSIBILITIES: Sole responsibility for payroll processing. a) Monthly and fortnightly computation and approval of all eligible emoluments: Review the data input and calculation of monthly and fortnightly salaries on Harri (the payroll system) through based on validated Rotas, verification of accuracy of Tax Code, PAYE duties and deductions, validation of any other emoluments. Apportionment of reconciled Tips and discretionary Service Charge, auditing of any incentive plans towards goals achieved, calculation of awards, Travel Expenses processing, company occupational sick, (SSP, SMP, SPP, uniform, holidays and lieu days) and any colleagues deductions (i.e. loans, season tickets, childcare vouchers, attachment earnings, pension etc.). b) Bookkeeping: Preparing and uploading all monthly journal entries relating to Payroll at month end, reconciliation of all payroll accounts against trial balance on monthly basis. Preparation of all required reports for the weekly P&L report. c) Reporting: Producing monthly and annual Payroll analysis Report, absence and productivity reports, ad-hoc analysis. d) Submission of data to Authorities: Responsible for HMRC submission of FPS Files and P30. Monthly and annual PAYE/NI reports, reconciliation of the HMRC dashboard and liaison with Tax Authorities. e) Planning and Profitability To set up the required procedures to enable the system to produce Forecasts and Budgets on timely basis. System should also produce accurate productivity reports by departments which would include both staff and agency casual rotas. f) TRONC vs DSC In accordance with the Management to implement a TRONC system as opposed to a Discretionary Service Charge which would be in line with the HMRC guidelines. g) Training To deliver regular training to Management with the aim to enhance technical skill of the HODs while managing their rotas and maximize efficacies. BENEFITS KEY RESPONSIBILITIES: Sole administrative responsibility of Company benefits handling. a) Company Benefit schemes Reconciliations and Submissions. Submission of the monthly reconciled list of eligible members and their entitlements to the relevant operators of the approved benefits schemes offered to Colleagues and Executives which include private Medical and Health Insurance, Private Pension Fund. Reconciliation of the related invoices, validation of the dues for accounting purposes. Benefits welcome pack and letters distribution to starters. Advice to colleagues to explain the content of their Benefits packages and be the point of reference for any internal or external with regards to Company Benefits. Collation of all fringe benefit eligible expenses costs for the computation of the yearly P11d and PSA. b) Auto-Enrolment People's Pension administrator - reconciliation of the employer and employee contributions, ensuring contributions are paid on time and ensuring that any notices relating to colleague are processed and maintain accurate records. Preparing/updating the Pension journal for accounting and reconciling the Balance sheet - accounts Pension related. c) P11D and P30 Forms Reconciliation of all eligible entitlements for the Preparation of the Yearly P11d and PSA for tax year end. Process documentation and keeping up to date with current and ongoing legislation changes. ADDITIONAL RESPONSIBILITIES a) Organization of Trainings Participation to the Payroll section at Induction to ensure new starters gain a good understanding of Harri system to maximize efficiency. Responsible for managing the training for key users of Harri to ensure they fully understand the usage and functions of the system and that they use it to its full potential. b) Budgeting and Forecasting Partnering with the Head of HR to develop and analyse budgetary requirements and implement dual controls on Actuals vs Budget targets on timely basis. Completing the salaries and benefits section of the monthly and fortnightly reporting pack. c) Reports & Records Management Maintain effective & legally compliant manual/electronic data management systems. Ensure reporting is accurate, meets business needs, and adds value. Analyse data and communicate key issues to the management teams. File Payroll & Benefits data safely for 7 years. Communicate to the HOD's about any deviation from the Company Guidelines and advice on best practices aimed to increase profitability.