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Success Search Limited
,
London, Greater London
PA/Team Assistant
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Job Type: Full-time |
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Salary: £25,000 per annum |
Overview
PA/Team Assistant £25k-£27,500 9 - 12 month contract (maternity cover) Central London Successful Chartered Surveyors seeks experienced PA to join their buzzy friendly team. The ideal candidate will have supported as a PA/Team Assistant previously and be confident in things like diary management, making appointments, call handling, client liaison and administration. Duties range from assisting with the administration around Valuations, to organisational PA support to some light Office Management duties. Please read on and apply. Duties: - Organising diaries of directors & other staff and booking appointments - Ordering stationary, water & other items for the office & buying general kitchen office supplies (milk, tea etc.) & handling petty cash - General day to day running of the office, various ad hoc duties - Setting up new instructions, physical & electronic folder & putting it onto the database - Raising invoices & recording them on QuickBooks (training provided); liaising with the accountant - Collating information about the property for the file - Providing quotes to clients - Liaising with residential department - Keeping the client (bank / lender/ private individual) informed of the progress, if there are delays etc, keeping an eye on turnaround times - Sending reports to clients - Scanning physical files & archive storage filing (boxing up & organising collections with the archive storage company) - Sending rating terms of engagement to clients via DocuSign - Answering phones, re-directing calls & taking messages - Keeping an eye on work in progress & chasing staff - Keeping a record of staff’s holidays & sick days on a spreadsheet, diary & wall planner - Dealing with IT issues & liaising with IT people - Taking payments via card machine - Banking - sorting out purchase invoice payments & cheques - Debt chasing - Post - sorting out & distributing post & mailing letters at the post office Requirements: Previous experience in a similar role required (PA/Team Assistant/Administrator) Confidence with MS office/databases A positive can do approach and team player work ethic Preferential to have worked within Property/Surveying previously For this role Success Search is acting as an Employment Business