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Keystone Recruitment
,
London, Greater London
Human Resources Administrator
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Contract Type: Contract |
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Salary: £16.1 per hour |
Overview
Purpose of Role: To coordinate the recruitment to College salaried posts, ensuring that the process is a positive experience for both the recruiter and the candidates. To process all paperwork of new staff, including issuing of contracts and offer letters. To oversee the engagement of hourly paid lecturers and hourly paid support staff ensuring that staff are contracted and paid within agreed deadlines, ensuring that all new starters meet the necessary criteria for employment. To promote and support the scheduling of a range of staff development activities for the college in liaison with the Staffing Manager. To work flexibly as part of a team to ensure all areas are supported as necessary. Duties and Responsibilities To coordinate and provide administrative support for the recruitment processes including the preparation of application information, arrangement and supervision of interviews and the preparation of relevant documentation Overseeing contracting of hourly paid staff and processing of Disclosure and Barring Service (formerly Criminal Records Bureau) applications for staff where appropriate, ensuring accuracy, quality and timeliness of tasks undertaken To support recruiting managers throughout the recruitment process including training them in the use of the e-recruitment system To deal with enquiries from job applicants, managers, staff and the general public by e-mail, face to face and telephone, resolving general enquiries, referring more complex enquiries to the Staffing Manager To create new starter records in the Human Resources Management System (iTrent), including the generation of the Offer Letter and Contract of Employment ensuring accuracy and timeliness To provide a range of pre-employment information for new staff ensuring they are welcomed and have all the necessary documentation and information to support their joining the University To meet all new staff to collect and check their right to work and other key information, set up user account and to ensure that checks are completed in line with Human Resources guidelines To support the administrative process of re-contracting of hourly paid lecturers (HPLs) each academic year To maintain effective reporting and monitoring procedures for all activities of the service, including reporting on HPL expenditure and keeping the appropriate managers informed To liaise with the HR Consultant on all HR matters relating to staffing at the College and notifying the HR Consultant and Staffing Manager of contractual changes e.g. (hours, fraction etc.) to existing staff To provide Human Resources with up to date information regarding staff contract end dates as requested To be fully versed in the operational functions of any automated systems (e.g. iTrent, Hourly Paid Contracts Database, e-recruitment) ensuring the information on systems is kept up to date To arrange temporary staff cover to the College when required and develop and maintain effective working relationships with recruitment agencies To maintain and further develop a range of electronic files and information systems To maintain an effective filing system to ensure the prompt retrieval of documents, that the confidential nature of all personal information is respected and staffing files are maintained for all members of staff To be an active member of the Human Resources and Staffing community, participating in cross University discussions and meetings To provide administrative support to the Staffing Manager in the monitoring of the annual Planning Review Appraisal process for the College To support the Staffing Manager in the delivery of new starter and staff development activities where required, including scheduling of training and development events to the College and inductions to new staff To maintain effective reporting and monitoring procedures for all activities of the service, including reporting on HPL expenditure and keeping the appropriate managers informed To liaise with the HR Consultant on all HR matters relating to staffing at the College and notifying the HR Consultant and Staffing Manager of contractual changes e.g. (hours, fraction etc.) to existing staff To provide Human Resources with up to date information regarding staff contract end dates as requested To be fully versed in the operational functions of any automated systems (e.g. iTrent, Hourly Paid Contracts Database, e-recruitment) ensuring the information on systems is kept up to date To arrange temporary staff cover to the College when required and develop and maintain effective working relationships with recruitment agencies To maintain and further develop a range of electronic files and information systems To maintain an effective filing system to ensure the prompt retrieval of documents, that the confidential nature of all personal information is respected and staffing files are maintained for all members of staff To be an active member of the Human Resources and Staffing community, participating in cross University discussions and meetings To provide administrative support to the Staffing Manager in the monitoring of the annual Planning Review Appraisal process for the College To support the Staffing Manager in the delivery of new starter and staff development activities where required, including scheduling of training and development events to the College and inductions to new staff