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Hyperama Wholesale
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Nottingham, Nottinghamshire
Hr Assistant
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Job Type: Full-time |
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Overview
HR Assistant Nottingham, NG7 2UT Working Monday to Friday 9am- 5.30pm, 40hours per week (excl. breaks) Salary depending on skills & experience The Company: Hyperama plc are one of the leading Cash & Carry and foodservice operators as well as leading importers and suppliers of Ethnic food in the UK. From small beginnings in Nottingham in 1976, the company now operates from 4 depots in the Midlands which include Nottingham, Derby, West Bromwich, and Peterborough. The company operate a mixed fleet of vehicles used to transport goods to our clients across the UK. The Hyperama Group is a growing business and a dynamic place to work. We employ over 300 employees across the group, and our success is reliant on our staff feeling engaged, motivated and valued. We share a common goal of providing customer satisfaction as the group continues to expand and thrive in a variety of competitive markets. T he role: The role reports directly into the Group HR Manager and you will be responsible for providing HR support and assistance for all day-to-day activities associated with the HR department. This is a pure generalist role, requiring someone with strong administration and organisational skills. This is ideally suitable for someone looking for a responsible role in a fast moving environment or someone ready to take that next step from a HR administrator level. The role is based in Nottingham but will support the whole organisation, with circa 350 employees across four sites in the Midlands. This may at times involve travel to the other depots for training etc. Details of role & responsibilities: Coordinate and support companywide recruitment activity and processes, including placing job advertisements, application tracking, and interviewing/arranging interviews and liaising with recruitment agencies. You will also be responsible for the collation of the appropriate Right to Work documentation and ensuring the appropriate checks are monitored, actioned and maintained throughout the employees life cycle. Conduct and manage the induction programme for all new starters, including the production of all employment paper work, contracts, offer letters, driving documents, job descriptions and employment referencing and support this through to payroll. Provide advice and coaching support to all levels of management whether that is via phone, email or referral from an employee on all aspects of ER including attendance, performance management, disciplinary cases, recruitment and training & development. Monitoring and managing sickness absence across the group on all short and long term cases. HR Administration duties i.e. filing, producing letters, contract changes, management reminders. Coordinating the leavers’ process including, internal communications, notifications and exit interviews. Production of probation letters and diary management of 3 & 6 month reviews, annual performance reviews and other employee events. Maintain all HR records and databases Monitor sickness, absence levels, headcount , labour turnover, recruitment, KPIs , and provide monthly HR Board reports for the HR Manager and board of Directors. Support the HR Manager with disciplinary and grievance processes and be confident to coach and support the management team from start to end on these processes including all casework paperwork and notetaking. Participate in the development and delivery of training for managers and staff on all HR policies & procedures. Monthly management of rewards schemes such as Employee of the Month and service anniversaries. Maintaining company uniform stock: stock counts, issuing uniform, liaising with in house buying team and external suppliers regarding replenishment. Some project work will be involved to support the needs of the business i.e. employee engagement. Monitoring and implementing company leave policies, including but not limited to: Paternity/Maternity/Shared parental leave. Responsible for running the company payrolls when the payroll officer is on leave, further support may be required at key times, i.e. end of year, Pay reviews etc. Take responsibility for the HR department and activities in the HR Managers absence. This role will also involve maintaining relationships with third party providers, including but not limited to recruitment agencies, apprenticeship providers, pension scheme providers. The successful applicant will… Have the ability to maintain confidential information Be a confident, accurate and effective communicator, both verbal & in writing Be highly organised and proactive in managing and prioritising workload and the ability to multi-task Have excellent attention to detail, especially when working under pressure Have up to date employment law knowledge and experience of HR policies and processes Have a sound working knowledge of all Microsoft packages (intermediate) Have a positive, solution-focussed attitude Beneficial to hold a current UK driving license for occasional travel to other sites within the Midlands. Have a flexible, resilient approach to managing workload in a fast-paced demanding business. A range of benefits are available to the successful candidate, including a full staff benefits scheme with retail discounts, discounted products and memberships. In addition there is also an employee assistance programme, staff discount in store, childcare voucher scheme and more Please note, due to the high volume of applications we receive, we are unable to provide feedback at this stage, therefore if you do not hear from us within four weeks, your application has not been successful.