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19 London
,
London, Greater London
FRENCH-SPEAKING PRIVATE PA & BUSINESS EA FOR UHNWIs
Overview
This is an amazing opportunity for a highly experienced Private PA/Business Executive Assistant to support two highly successful businessmen in their Mayfair private office. Joining a small team, you will assist with all business and private matters and ensure that everything in the principals' lives runs smoothly at all times. With a demanding and fluid schedule, weekly international travel and a growing business demands, the principals are looking for first-class support to assist in managing their hectic lifestyle and business interests. This is a demanding and varied role within an everchanging environment - the office operates at a fast pace and requires agility and flexibility from the successful candidate, as well as professionalism and resilience. This is predominantly a London-based role, however, there may be a need to travel internationally at times and so flexibility will be required. Duties to include but not be limited to: Complex and extensive diary management – coordination of meetings and calls across multiple time zones in frequently changing diaries. Manage international travel arrangements, including visas, accommodation, itineraries and schedules. Global client liaison and acting as point of contact for the principal – liaising with high-profile business associates and establishing strong relationships with all external and internal contacts. Overseeing properties both in the UK and internationally, including bills, insurances, interior design, managing contractors and maintenance. Management of household staff and drivers in UK and overseas. Effective yet professional gatekeeping, ensuring the principal’s time is protected. Correspondence Management – read all incoming post and emails and ensure the principal is aware of important matters - compose emails and draft responses and correspondence. Meeting preparation, research and presentations, detailed travel packs and managing confidential information. Managing all personal and business bank accounts, making payments, managing statements and credit card reconciliation. Liaising with advisors, accountants and contractors – handling any insurance claims and managing tax records. Making dinner reservations and managing any personal appointments. Managing filing system and ensuring they are kept up to date. Office management duties to include ordering stationery and equipment, liaising with suppliers, negotiating contracts, accounts and invoice management. Ad-hoc errands, shopping and administration. Essential Criteria: Fluency in English & French to business level – 95% of work is conducted in French. Extensive prior experience as PA and/or Executive Assistant. Excellent business acumen and professional manner. Proactive and able to work at a fast-paced. Adaptable and able to manage ever-changing environments. Resilient and unflappable. A team player who is willing to muck in where required. Excellent proficiency with Microsoft Packages and Outlook. Flexibility and willingness to travel if required. Excellent checkable references. If this role sounds of interest, and you meet the essential criteria then please apply within or get in touch to discuss further.