Property Systems And Information Officer

Recruiterlink Limited ,
London, Greater London
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Salary: £28k - 30k per year + Pension

Overview

Location: London Bridge Salary: £30,000 Benefits: Employee Assistance Programme, 15% non-contributory pension, generous annual leave (26 days rising to 31 days after 2 years). Brief: This is a role for someone who is familiar with systems both IT and financial/administrative. must be particularly good with systems for making orders, invoicing, etc, Ideally within a property environment Some similarities with a property office manager, as they will be providing a lot of support to the Head of Department (Property Surveyor). Needs to be confident and well organised, with ability to problem solve. Description Systems and support Set up and / or management of data and information systems both electronic and paper as appropriate. Management of property data and financial data where applicable. Producing reports as appropriate or as directed including in relation to day to day operations, KPI's and for audit purposes. Development of regular reporting protocols to aid managers and staff carrying out their responsibilities more efficiently and effectively together with the provision of reports to others. Provide administrative support to the Diocesan surveyor including in respect of diary and meeting management, provision of reports and establishment of admin systems. Finance Management of financial transactions relating to property including payments to contractors, utility companies and in relation to rent etc. The post holder will also work closely with the Finance Department. Project accounting for property capital projects including redevelopment, alteration and purchase. Including the provision of regular management information on progress on projects. The preparation of weekly, monthly and quarterly key performance indicator data for the Diocesan Secretary and other members of the senior management team plus other members of the Property Department. This will include contributing to reports for committees and boards of the Diocese. Provision of cash flow information and regular liaison with the Finance Department to ensure the proper accounting and recording of all transactions. Ensure that effective and efficient controls and processes are in place, that all payments, invoicing and financial resources relating to property are appropriate, accurate and approved. Apply the financial procedures for the tendering of vacancy works, and other project that require formal tendering. Ensure that all invoices and utility bills are processed accurately and within set timescales. Property Repairs and Maintenance Provide support for the Property Repairs Help desk including raising contract instructions as needed and recording and monitoring progress of repairs and larger works. Co-ordinate the provision of planned programmed maintenance including gas safety and heating servicing, electrical testing, alarm servicing and other services to be determined. Provide administrative and financial accounting support in respect of Larger property related projects as directed General Use MapInfo to provide geographical representation and plotting data. Support the Diocesan Surveyor and other staff, in managing and completing specific projects as required. Contribute to the efficient running of the property Department by carrying out tasks in a professional and positive manner and: Respond to telephone calls and deal where appropriate or pass to others Ensure that a high standard of documentation is maintained Assist other staff in performing their duties Ensure that property and other records are maintained in appropriate storage and readily accessible whether in soft or hard copy. By applying for this role you accept the Recruiterlink terms and conditions that can be found on our website and agree to receive email notification of other suitable jobs This job was originally posted as www.totaljobs.com/job/89919388

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