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Larbey Evans Ltd
,
London, Greater London
Billing Coordinator City Based US Law Firm to £££ Flexible
Overview
Global US powerhouse is looking to hire a new Billing Coordinator who will be responsible for the completion of all facets of the billing and collecting function including taking ownership of client invoices in terms of preparation and sending. Duties will include being asked to perform client billing and collection activities for assigned clients, monitor aging of unbilled fees for assigned partners and/or clients, monitor and manage outstanding accounts receivable, unapplied funds and collection efforts., meet with Billing Manager, Senior Billing Coordinators, and/or partners to discuss monthly billing, outstanding invoices and strategy for collections, remain current on all billing-related responsibilities., as requested, handle billing and client driven requests, prepare billing packages for each assigned partner (draft cover letters, invoices), review Proformas for misallocated time and ensure time entries are in accordance with client policy, communicate new/changes in client policies to timekeepers, write-offs (in accordance with firm policies/procedures), time/cost transfers; investigate appropriateness of where entry should be billed, time entry narrative changes with respect to additions, corrections, deletions, verify client specific rate accommodations and if necessary, apply approved discounts to the face of the invoices; keep track of volume discounts based on thresholds reached, generate billing variance reports and write-off reports; acquire appropriate write-off approvals based on write-off amount thresholds, prepare electronic invoices; submit electronics invoices to clients via their designated electronic billing system and very successful submissions, track status of bills submitted; identify issues, and work to address rejections and reductions as they arise, proactive follow-up with the Billing Manager, Senior Billing Coordinators, partners and clients, collaborate with Billing and Collection Committee members and/or Financial Managers to coordinate billing and collection efforts, provide assistance to partners and clients regarding outstanding and/or short paid invoices and maintain/enter status updates in Firm’s collection database. Applicants need 3 years finance experience with a strong knowledge of Billing, preferably from within a law firm. Standard hours are 9:30 – 17:30 with this firm being housed in some of the most beautiful offices in London.