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Macildowie Associates
,
Coventry, West Midlands
Senior Administrator
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Salary: £23,000 per annum |
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Overview
THE OPPORTUNITY: Macildowie are currently looking for an Personnel Assistant working for a business based in Coventry. This position will be supporting one of the company Directors and the wider team. This is a 12 month fixed term contract role, full time position. THE ROLE & YOUR RESPONSIBILITIES: Act as a liaison for and with executives; including internal and external clients Anticipate executive's needs and solicit information necessary to maximize executive's schedules Maintain complex schedules Assist in planning high-level meetings and events related to c-suite executives and key customers, and travels to execute logistics and support of those meetings and events, when warranted Conduct internet research on subjects as requested Facilitate effective communication and interaction within all areas of the business and functions and with clients and customers including their high-level executives and key support contacts Prepare and coordinate executive presentations for multiple venues and audiences Provide incidental support to direct reports as needed Coordinate worldwide travel arrangements Reconcile, process and approve expense reports for executives and their direct reports Manage departmental expenses through eProcurement systems Event planning logistics and execution, including onsite and offsite coordination utilizing and networking with staff and resources outside of reporting lines Management and preparation of internal and external events; participation and support for events including technology packages, written and spoken communication needs, food and beverage, and transportation needs Monitoring and answering executive's phone lines and email Facilitate inquiries and other communication including, verbal communications, email, fax, and written correspondence Supervises day-to-day executive office operations including placing tickets for support of facilities and technology needs EXPERIENCE SOUGHT IN THE SUCCESSFUL CANDIDATE: In order to be considered you must have PA experience and have strong communication and administration skills. Macildowie is a specialist recruitment consultancy with a rich history of enhancing the careers of professionals across the Midlands and the Northern Home Counties. We have an unrivalled understanding of the local market place and recruit for the majority of the region's premier employers. To search for all of our live jobs please visit us at http://www.macildowie.com. Macildowie are a recruitment business working on behalf of a client to recruit this role. Your personal data may be forwarded to that client company as part of the application process. After applying for this role you'll be sent a request for your consent to hold your data on our systems. If you would like information on how we will process your data please go to our website and view our fair processing notices which are located at the bottom of the page under privacy policies. Within the fair processing notice for Candidates there is guidance on how to amend your contact preferences or exercise your rights relating to personal data. We can't provide direct links as email address and website urls within our job adverts are removed by some of the websites on which we advertise.