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Vice Media
,
London, Greater London
Accounts Receivable Associate (Spain/Italy/Benelux)
Overview
Job Description
About VICE VICE Media Group is the world's largest independent youth media company. Launched in 1994, VICE has offices in 35 cities across the globe with a focus on five key businesses: VICE.com, an award-winning international network of digital content; VICE STUDIOS, a feature film and television production studio; VICE TV, an Emmy-winning international television network; a Peabody award-winning NEWS division with the most Emmy-awarded nightly news broadcast; and VIRTUE, a global, full-service creative agency with 25 offices around the world. VICE Media Groups portfolio includes Refinery29, the leading global media and entertainment company focused on women; PULSE Films, a London-based next-generation production studio with outposts in Los Angeles, New York, Paris and Berlin; i-D, a global digital and bimonthly magazine defining fashion and contemporary culture; and Garage, a digital platform and biannual publication converging the worlds of art and design. VICE x Team Based in our London office, the Finance department is a newly centralised shared services team for EMEA who play a busy and vital role within the VICE Media Group. Role X You As our Accounts Receivable Associate for Spain, Italy & Benelux, you will be supporting the Accounts Receivable Manager to ensure accuracy and efficiency of the sales and billing process. Working in a small team, you will perform day to day financial transactions, including verifying, classifying, computing, posting and recording accounts receivables' data. Responsibilities * Prepare, verify, and process invoices for sales or services rendered, both external and inter-company for Spain, Italy & Benelux * Liaise with sales and project managers for accurate digital billings and maintain billing schedules * Generate and send out clear/concise invoices and statements * Follow up and collect payments according to our/agreed payment terms * Monitor customer account details for delayed/non-payments or any irregularities * Review and report on AR aging. Review aged debtors reports, follow up on outstanding invoices and update commentary. Escalate with AR Manager/Sales/Senior Finance if any issues with unpaid invoices * Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted * Verify discrepancies and resolve client's billing issues * Post customer payments in a timely manner by recording cash and check transactions and entering them into the general ledger ERP system for Spain, Italy and Benelux region entities * Maintain accounts receivable files and records * Prepare cashflow forecast * Support the AR Manager Experience * Accounts Receivable experience, collection experience required * Experience in busy media/creative business is a plus * Must have experience using cloud based ERP system and experience with NetSuite and SalesForce is a plus * Solid understanding of basic accounting principles, fair credit practices and collection regulations * Creative, self-disciplined and capable of identifying and completing critical tasks independently and with a sense of urgency * Fluent verbal and written Italian is a must. Spanish & Dutch skills are an added advantage You have these: * Strong interpersonal and teaming skills; you're happy to get stuck in * Excellent interpersonal, verbal, and written communication skills; customer service skills are key * Detail-oriented multi-tasker with demonstrated ability to work well under pressure and cooperatively with team members * Ability to take direction as well as work independently * You're flexible, agile and adaptable based on changing needs and environment * A problem solver with exceptional organisational and prioritisation skills; you have the ability to proactively address potential issues or concerns * You have an acute attention to detail and use this to take pride in your work We'd love if you also had these: * Ability to analyze and make recommendations to improve internal processes * Experience in rapidly changing, global business, with a wide range of goods and services under management Working at VICE VICE prioritises the ideas and people that other media companies miss. We believe that innovation is a direct result of diverse, inclusive cultures and see it as essential to our staff, culture and business. To learn more read the VICE GUIDE TO VICE. VICE is proud to be an equal opportunity employer that strives to create and maintain a workplace that celebrates inclusion and diversity. At VICE, we understand that inclusion and diversity are major benefits to our employees, our readers and viewers, and our company culture. VICE requires that all employees have proper authorisation to work in the UK. Should an applicant require employment sponsorship, VICE will determine, in its sole discretion, whether such sponsorship will be provided.