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Gray & Associates Recruitment Services
,
London, Greater London
Teaching and Learning Administrator
Overview
Job Description
TEACHING AND LEARNING ADMINISTRATOR £15.28 Plus Holiday Central London Start asap 3 months initially The ideal candidate will have previous administrative experience within a Higher Education or equivalent complex multi-faceted environment. Based in a Leading London University Under the direction of the Departmental Manager/Teaching Programme Manager and in conjunction with relevant academic staff, the postholder will provide specialist administration to the designated teaching programmes, ensuring effective procedures are documented and adopted for dealing with all aspects of its administration. This post will assist in achieving a high quality and timely service to current and prospective students, and staff relating to the designated courses/programmes and beyond. The role will provide support for all matters relating to the teaching and learning activities of students from enquiry to completion, incorporating supporting committees and processes relating to assessment, student and course records. Responsibility will involve: Admissions * Processing admissions of all designated courses/programmes offered, including the processing and evaluation of application forms, ID, verifying qualifications, correspondence with students and database use. Course/Programme Administration * Deal with enquiries by telephone, email, letter and in person relating to entry requirements and enrolment etc. * Assist in recruitment initiatives and publicity including the co-ordination of Open Day events and interviews, as required. * Co-ordinate start of session arrangements; registration of new students, collate welcome packs, safety booklets, timetables and other necessary documentation * Assist with the creation and management of the departmental timetable for all designated taught courses, including the managing of room bookings * Allocate students to courses/programmes/tutorials/projects/placements etc. * Process and co-ordinate teaching materials, such as course outlines, study packs, assignments in paper and electronic format. * Upload and maintain course/programme content on Moodle. * Create and distribute registers/attendance lists to academic/teaching staff. * Assist in organising logistics for student field trips throughout the year. Student records and enquiries * Act as a first point of contact for students in person, on the telephone and by email, and provide information on procedures, regulations, programme and module choice etc. * Create and maintain student files - electronic and paper. * Process course changes, withdrawals and interruptions of study for students both internally and externally, through correspondence with local authorities/sponsoring bodies/placements etc. * Monitor and record student attendance. * Liaise with appropriate Faculty and Registry Personnel in verifying and correcting student records - including liaison with the College Finance Office regarding student fee liability and debt collection. * Assist with activities such as the Year Abroad schemes, providing advice and guidance to interested students and co-ordinating translation of marks when they return. Examinations and assessment * Provide support on various exam-related tasks including processing of final marks, co-ordinating and producing mark sheets for examinations; undertaking arrangements for Board of examiners. * Track, collate and co-ordinate all examination questions and solutions, formatting examination papers, as necessary. * Service examination boards including room and catering bookings, agenda setting and minute taking. * Collect and accurately record coursework marks during the academic session, monitoring student progress during the year and organising re-distribution once marked. * Create and maintain paperwork for extenuating circumstances meetings, including medical and other documentation as necessary. Committees, Meetings and Reports * Produce results reports for all designated courses/programmes and modules * Service relevant committees (to include gathering agenda items, distributing paperwork, contributing to the meeting, taking and circulating minutes and ensuring that agreed actions are carried out by the relevant staff). Administrative Support Assist with correspondence, diary management, enquiries etc. Make arrangements for workshops, meetings, seminars and other events relating to the designated courses/programme Gray & Associates is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.