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London, Greater London
Team Sec/PA - Insurance - 40k
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Job Type: Full-time |
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Salary: £35,000 per annum |
Overview
Personal Assistant/Team Secretary - Insurance Brokers £35 - 40K City of London Supporting a Head of Department and 3 Execs, working for an insurance brokers who are looking for a dynamic, energetic PA/Team Sec to join their team Booking divisional overseas and UK travel including flights, accommodation and transport Multiple diary management Production of client itineraries for events and visits to include a day-by-day agenda Typing of insurance documentation and minutes/action points at team meetings when necessary Co-ordination of arrangements for client visits and meetings with Underwriters including meeting room bookings, lunches, dinners, transport and hotels, client entertainment and assisting with refreshments as required Preparation of business communications to include assisting with the production, amendment and binding of presentations, reports and tender General administration duties including any daily correspondence such as calendar invites, letters, e-mails, trip reports, meeting agendas and forwarding to relevant parties To take phone messages and relay to appropriate employees via e-mail in a timely fashion. Co-ordination of corporate events, team building days and socials To control all stationary supply and ordering, including presentational stationary requirements Actively communicate and be able to update relevant employees on your progress with work allocated Ad-hoc administration and project support Ideally you will be level headed, have the ability to prioritise and organise own workload to ensure that deadlines are met and maintain confidentiality at all times. Attention to detail is needed and to be able to work as part of a team in a busy environment.