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Adecco
,
London, Greater London
Site Secretary/Document Controller
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Salary: £13 per hour |
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Overview
My client are looking for a Site Secretary/Document Controller to join them from 8am to 4pm, Monday to Friday in their London office. Role will include: Logistics: Upon instruction from Site Supervisor, arrange for the vehicle booking form to be completed ensuring all information is correctly inputted and that the vehicle meets the Emission Requirements for HS2 access, forward to Logistics team. This will be for Plant bookings / Collections, Emergency Fitters, and general site access for delivering / collecting materials and equipment. Abnormal Loads require movement orders (provided by the supplier / haulier). We must communicate regularly with suppliers / Logistics and Site Supervisors keeping everyone up to date with booking progress, generally by email, but calling up is equally as important. Ensure that any queries are actioned immediately. Plant coming to site : At booking process, From the Supplier we must request 3 photos of the Plant, 1 photo of the engine plate, certificate of conformity, 12th monthly inspection documents. We must ensure that the plant meets the NRMM EU Standards. Forward this information via email to the HS2 Environmental Team and to the HS2 Senior Engineer. Save all information to the shared online filing system. File Plant certificate in relevant folder. NRMM: Make sure the NRMM spreadsheet is up to date with plant on-site and forward to the Environmental Team. Microsoft Outlook Emails: Keeping up to date on all email enquiries. Pick up on any items that may require action from yourself or a member of the team. Inductions: Upon instruction from the Site Supervisor. The operative agency will send email with operative skill cards, certs and Mosaic induction booking form. We contact the inductions team to check if the operative does/doesn't have a record on Mosaic Software. Once confirmed we create the Mosaic Record, upload skill cards and certs, proceed to the booking page. Inductions team will raise any queries via email, once booking is approved by the Inductions Team, we forward the confirmation to the Agency / Operative and Site Supervisors. Meetings : Attend Black Hat Supervisors meeting to ensure knowledge is shared on upcoming Logistics movements and Inductions, also to take note of action points. Mosaic Reports : Request report of Mosaic Cards expiry dates from the Inductions team - end of month. Run operative attendance reports when requested. Daily / Weekly site paperwork: Site Supervisors will bring their weekly documents that need to be scanned, filed on the online filing system, uploaded to Aconex and the paper copy filed. There is currently a folder of scanned documents that require filing online and uploading to Aconex Document Control software. Posters / Signage: Create, Print and Laminate signage as requested by Site Supervisors. Hard-drive Backup : Back up online shared area to the hard-drive which is then sent to head office. HS2 Smartwaste software : Upload Waste and Fuel usage to Smartwaste. The information is found on the delivery notes and wieghbridge tickets. Scan delivery notes, save into online filing system and paper based LA file. Project Handover: As the project comes to an end, we need to ensure that: H&S Weekly / Daily documents are uploaded to Aconex. Smartwaste is up to date. NRMM is up to date and sent to HS2 Environmental Team. All paperwork is sent to the Head Office, including off hired plant collection notes. Backed-up hard drive is sent to Head Office. Box up all stationery / desktop trays / IPADS / Laptops / Keyboards / PPE Software used on-site: Microsoft Outlook Email / Calendar Excel Word Adobe Pro Aconex Document Control Smartwaste reporting Mosaic Personnel records Training can be given to new starter on software. Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explains how we will use your information - please copy and paste the following link in to your browser https://candidate-privacy