Management Assistant

Allianz Insurance ,
Maidstone, Kent
More Details
Job Type: Full-time
Salary: £20,000 per annum

Overview

Role can be based in Maidstone or Southampton This is a great opportunity for a motivated individual to enter a career in insurance. The successful candidate will provide support to the Regional Manager and the wider Senior Management team in the leadership of the region. This will include undertaking tasks on their behalf, such as the completion of reports, preparing for and attending key meetings, presentation preparation and key stakeholder management. The role will involve playing an integral part within the Senior Management team and working in close liaison with the Account Managers, Team Leaders and Branch colleagues, respecting confidentiality at all times. Candidates will have experience of working in a varied and busy environment and this role will suit someone who is forward thinking, conscientious and has the ability to work well under pressure. Key Responsibilities: Assist the Regional Manager in preparing for various meetings, and to attend the meetings. Prepare and distribute minutes from the meetings and take responsibility for actions where appropriate Preparation of weekly and monthly reports on behalf of all members of the Senior Management team Undertake tasks/projects on behalf of all members of the Senior Management team as agreed with Regional Manager Carry out research and analysis, drawing and presenting conclusions to the Senior Management team Managing and handling daily administrative tasks on behalf of the Regional Manager Interpret and prepare data and information for the completion of monthly reports that require submission to Head Office Co-ordinate meeting agendas, minutes, locations and schedules Project work e.g. research or report writing Providing support in the regional budgeting process Opportunity to study towards CII qualification The role also has a Personal Assistant aspect where support is provided to the Leadership team around the booking of meeting rooms, hotels, travel and various meetings as well as running the Regional Managers diary. This part of the role would include:- Organising, making appointments and maintaining diaries Organising corporate entertainment and events Production of correspondence, schedules, presentations, and reports as required Organising meeting room bookings as required Management of personal expenses Coordination of Corporate hospitality; arranging and attending dinners, conferences and events Looking after visitors, brokers & customers Skills & Experience Strong organisational and communication skills Strong negotiation skills and ability to influence others Research and analysis skills (including interpreting data) Experience in preparing reports and presentations Excellent Microsoft Office skills (including: Outlook, Word, PowerPoint and Excel) At Allianz we believe that the difference in our people makes the difference to our business. We're committed to removing any barriers in our recruitment process so if you're having difficulties with your online application or any other stage, please email us at

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