project coordinator

Aquent UK ,
London, Greater London
More Details
Contract Type: Contract
Salary: £52,000 per annum

Overview

General Information: Name: Project Coordinator II Start: 08/03/2020 11 months Pay: £52,000-£57,000 (PRO RATA- yearly salary if position was full time) Description: Job Title: Project Coordinator II Duties: Office Technology Deployment (OTD)'s New Builds is the arm of the office construction process that deploys the office technology to our new office builds around the globe. This office technology includes video conferencing, printers, events spaces, digital wayfinding, interactive digital partner centres and more. We deploy technology in innovative spaces that help drive collaboration and communication company wide. The Project Coordinator is responsible for assisting the EENB Project Managers with activities throughout the full cycle of design, procurement, scheduling and deployment of IT Equipment in these offices during construction. This cycle typically ends with the office opening, called FDOB. (First Day of Business). Examples of activities include setting up the framework for projects, creating online folders for documents and drawings, kicking off initial automated tasks flows, and working in AutoCAD to drag and drop initial symbols onto drawings. In addition, the project coordinator component includes project coordination, driving procurement tasks, ordering, shipping and receiving, tracking and reporting project progress weekly, and assisting with post-project review. Responsibilities: Assists the Deployment Project Manager in the tactical activities needed throughout the design, procurement, deployment and commissioning of IT gear in office builds. Specific duties include: Dropbox Setup Initial test fit layout cleanup and CAD symbol placement on construction drawings Create Task Ops Flow during project kick-off Create first equipment Bill of Materials (BOM) using templates Manage Procurement Tasks in the internal task system Manage End User procurement and deployment portion of projects Cross- Checking the quotes - Quantities/Cost/Currency and verifying PO Track orders and work with Logistics to coordinate deliveries and ensure equipment is received Identify risks to procurement e.g. long lead times, customs clearance etc. Track overall project progress in weekly reports Project Meeting minutes writeup Updates Project groups with pictures and information Maintain the document repository, various workplace groups and chats with external vendors Coordinate with Engagement and Logistics teams for deployment and commissioning of equipment on site Attends "FDOB week" as appropriate to support DPM and cross-functional teams Chase invoicing and payments/credit notes, closing out POs Cross-check various tools to ensure project information is up-to-date on all platforms Set-up lessons learned meetings post FDOB Skills: Experience and Qualifications: High School Diploma with some college desired 2 years experience with coordination of schedules, inventory, communications, finances Practical experience with Google Docs, Excel, PowerPoint, Outlook, Word and WorkPlace 1 year of experience with CAD, Plangrid or other drafting software a plus Prior experience with financial systems and processes a plus Interpersonal Qualifications: Ability to work effectively across multiple teams in a time sensitive capacity Self-motivated & highly adaptable, able to work autonomously Excellent written and verbal communication skills Highly organized with strong attention to detail Excellent time management skills Communication and reporting skills

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