Project Co-Ordinator

Gray & Associates Recruitment Services ,
London, Greater London


Job Description

Project Co-Ordinator Central London 8 weeks initially • Oversee all non-scientific aspects of the project/ projects in the UK-PHRST; including organising travel, visas, reimbursement of expenses, arranging project meetings, workshops and conference calls, ordering stationery, supplies and shipment overseas. • Receive, understand and convey complex information that needs careful explanation/interpretation to project team members, Professional Services, funders and overseas collaborators. • Identify or anticipate problems that may arise within the areas of administration/financial management and develop innovative and workable solutions; escalating when appropriate Finance • Review financial reports submitted by sub-contractors/collaborators to ensure the expenditure is in line with the budget and funding regulations, keeping own records of budget vs expenditure for each collaborator. • Provide financial management reports to the Programme Manager as required, including the support of budget forecasting, interpreting trends/patterns and making predictions. • Collate and submit evidence of expenditure, such as copies of invoices, receipts and timesheets, to funding organisations and auditors. • Work with Research Operations to complete detailed financial reports collating and submitting evidence of expenditure as appropriate and ensuring these are delivered on time. Human Resources • Assist in the recruitment process for new staff members including drafting job descriptions and HERA job evaluations, arranging interviews and participating in short-listing/interview panels as appropriate. • Pro-actively monitor staffing on projects, through staff forecasting and advise the Principal Investigator when funding shortfalls arise and work together to achieve a solution. • Prepare Payroll Funding Variation Forms (PFVFs) to extend staff contracts and change funding or full time equivalent (FTE). • Support staff based overseas to operate effectively and in compliance with the school's human resources and financial policies and procedures.