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The Forward Trust
,
Woking, Surrey
Administration Assistant
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Job Type: Part-time |
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Overview
Offering a friendly team, opportunities for professional and personal development, and an excellent benefits package including Simply Health coverage, flexible working, a wellbeing hotline, and a contributory pension scheme, we are looking for part time Administration Assistants looking to develop their career in a fast-paced charity team. The Forward Trust is a social enterprise with charitable status that empowers people to break the often interlinked cycles of crime and addiction and move forward with their lives. For more than 25 years we have been working with people to build positive and productive lives, whatever their past. The Role We are looking for part time Administration Assistants to join our teams in either HMP Coldingley and HMP Send. You will provide a comprehensive admin service to our Integrated Substance Misuse Team, who deliver psychosocial and clinical interventions, and accredited treatment programmes for offenders coming into prison that are identified as having a drug or alcohol problem. You will be responsible for contributing to and monitoring targets, and carrying out secretarial duties, data entry collection and monitoring systems. Role Responsibilities for the Administration Assistant: Ensure the smooth administration of the service Contribute to accurate data collection Answering the general office telephone and dealing with enquiries Assisting with filing and the maintenance of ISMT administration records Co-ordinating attendance and invite letters, along with maintaining the programmes databases Taking minutes in team meetings Supporting ISMT by arranging appointments for clients with external agencies Ordering stock items and maintaining adequate supplies of stationery and other office consumables Informing the prison of visitors expected, via a gate memo, and escorting on arrival Opening and distribution of external and internal post Helping collate the monthly monitoring statistics and producing relevant reports Being the nominated Single Point of Contact (SPOC) between the ISMT and all external agencies Working with Microsoft Excel, Word, Outlook and C-Nomis Requirements for the Administration Assistant: A positive, detail focused individual Strong organisational, interpersonal and communication skills Excellent time management skills, ability to prioritise work and multi-task A good telephone manner and computer literate Friendly and approachable Ability to work to deadlines in a fast-paced work environment Motivated with good attention to detail Able to work independently and as part of a team