Corporate Legal Secretary / PA

Alexander Mae Ltd ,
Bristol, Bristol
More Details
Job Type: Full-time
Salary: £27,000 per annum

Overview

The Company: Our client is an award-winning, full service, commercial law firm and they are rapidly developing a national reputation for its innovative approach to delivering legal services. They operate in the financial services, leisure, retail & consumer goods, technology & media, renewables, housing and public sectors. Their specialisms are real estate, banking and finance, commercial, corporate, employment, dispute resolution and litigation. The Job: On their behalf we are recruiting for an experienced Legal Secretary or PA. Reporting to one of the eight Partners in the Corporate Team based in the Bristol office, supporting a number of fee earners. Assisting the Partner to whom you report on a daily basis, including calendar, meeting, call and email management and travel management, internally and with clients, as well as general admin support. Providing daily admin and document support to other allocated members of the team as part of the team secretarial allocation. Flexibility in terms of hours may be required from time to time, especially supporting transactions at peak periods. Creating/amending complex agreements and documents for corporate transactions, often to a tight timescale and including manuscript and locally saved comments from a number of fee earners. Ability to housestyle documents as well as formatting documents. Updating and maintaining contact information for clients on Interaction CRM software. Updating Critical Dates Diary on a rotation basis, Statutory Books Register and Deeds Index. Ability to deal with large quantities of invoices each month end from partners. Use of SOS Connect is also required to produce and re-format billed time, unbilled time and ledger breakdowns, third party invoices, crediting and reissuing invoices as instructions change and arrange high value transfers by TT and BACS from client account to clients, often preparing Excel spreadsheets to calculate proceeds payable to multiple parties. Reconcile expenses. Ability to prepare transaction and data room bibles and transfer to CDs. Set up data rooms, upload documents and prepare indexes as well as prepare first draft ancillary documents, post completion documents or correspondence under instruction from the relevant fee earner to include standard letters to client, third parties and agents and first draft engagement letters. Update statutory books and complete Companies House filings post completion under instruction from the relevant fee earner when required The Ideal Candidate For this opportunity our client is looking for an experience legal secretary or PA in corporate. Strong IT systems skills are essential, including strong Word, Excel and PowerPoint skills. A strong knowledge of SOS Connect billing is essential Experience of Outlook for Emails and Diary Management. Excellent communication skills with a good, confident, telephone manner and client care expertise are essential. Accuracy, sound organisational skills and attention to detail are required. Ability to be flexible managing tasks and variable workload on a daily basis is also essential. The Benefits: Contributory Pension, Group Life, Private Medical Insurance, 25 days' holiday & a flexible benefits scheme. The Hours: Monday to Friday 9am - 5pm The Location: Central Bristol, no car parking. The Salary: £27-28,000

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