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Resource Solutions
,
London, Greater London
Personal Assistant - Senior Management
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Job Type: Full-time |
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Overview
MS Amlin We’re evolving. We’re focused. We’re passionate. Are You? Our vision brings us together, our client-focus is what drives us to be better, and our combined talent is what will shape our future success. We understand that we can achieve anything when unique perspectives collaborate, and we’re committed to ensuring that everyone feels included. Not only will you get valuable exposure by joining us, but you’ll also get many opportunities to learn that will support you in shaping a challenging and rewarding career IM Senior Management Team PA To co-ordinate the activities of and provide support to the Senior Management Team (SMT) and assist with the effective running of the Investment Management team SMT co-ordination Manage the SMT diaries: Arrange meetings and ensuring they have time to carry out their core duties Monitor/screen the SMT’s post and emails to ensure that appropriate action is taken in a timely manner. Collate and distribute material required for the SMT’s meetings. Make travel arrangements and prepare itineraries, with necessary supporting documentation (also for team members where required). Welcome visitors. Attendance at meetings to take minutes if required. Process the SMT’s expenses. Act on the SMT’s behalf on the HR System (Workday) entering annual leave and approving requests from their direct reports. Schedule the monthly calls and quarterly meetings with the sub-advisors and provide the details for the Operations Assurance team on a monthly basis for the monitoring register. Create the weekly visual management dashboard and distribute to the attendees of the weekly huddle. Reporting Prepare and distribute the monthly and quarterly MI papers. Assist the IM Governance and Engagement Manager during the quarterly reporting cycle, ensuring that the SMT have sufficient time to review papers and that preparers of papers are aware of deadlines. Administration To provide administrative support to the Investment Management team managers at the direction of the SMT. Ordering business cards and other office consumables as required. Ensuring technology within the department is usable and liaising with facilities/IT to resolve any issues. Project Work To help with ad hoc projects at the request of the IM Governance and Engagement Manager.