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Owen Reed
,
London, Greater London
Legal PA - Media & Entertainment
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Job Type: Full-time |
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Salary: £38,000 per annum |
Overview
Owen Reed are recruiting for a Legal PA to join to London law firm. The Legal PA will work within the Media and Entertainment team. The Legal Secretary will support an allocated number of Partners and lawyers allowing them to manage their client care, chargeable and business development workload more effectively. Responsibilities of the Legal PA Meetings and Travel Management Manage fee earners’ calendars Arrange conference calls, meetings, catering Coordinate all travel arrangements, including taxis, accommodation and expense forms as appropriate Prepare and collate papers ahead of meetings Deal with incoming and outgoing mail Monitor emails promptly as required and forward/action as necessary Establish and maintain effective and accurate filing systems (both hard copy and electronic) Assist in opening new clients and matters as required Deal with internal and client calls in a timely, confident, helpful and polite manner, passing on accurate messages promptly and actioning where necessary Deal with visitors in a confident and professional manner Keep client contact details as up to date as possible Produce, format and edit legal documents efficiently and accurately sourced through digital dictation, hard copy and audio Prepare PowerPoint presentations and Excel spreadsheets Draft simple correspondence Undertake photocopying, scanning and faxing Attend training courses as required Attend secretarial meetings as required to keep up to date with firmwide procedures, current issues and add value to the secretarial practice Contribute to the team being proactive and helpful to colleagues and other fee earners by providing assistance during busy periods and covering for other fee earners in colleague’s absence Effectively manage and prioritise work Assist in monitoring the billing process as required Assist in preparation of bill narratives and draft cost details as required Raise, monitor and issue appropriate cheques for clients or third parties as required Record time for fee earners in their absence or as required Other ad hoc duties as may be required