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Owen Reed
,
London, Greater London
Legal Secretary - Employment
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Job Type: Full-time |
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Salary: £36,000 per annum |
Overview
Legal Secretary - Employment The Legal Secretary will provide first class professional legal secretarial and administrative support working for 3 fee earners (1 Partner, 1 Senior Associate and 1 experienced Associate) working closely together in the Employment department. Main responsibilities of the Legal Secretary • Producing correspondence via BigHand digital dictation system and/or copy typing. • Amending documents using track changes. • Diary management. • Proof reading to ensure all documents produced are accurate and correctly presented. • Preparing trial bundles for Court/Employment Tribunal. • Liaising with Counsel’s Chambers on various client matters. • Completing witness statements. • Document management and related administrative tasks. • Redacting documents. • Producing PowerPoint slide presentations. • Assisting with business development initiatives including event management. • Maintaining various departmental databases. • Preparation of accounts forms and, where necessary, management of client invoices. • Liaising with respective fee earners to establish priority of work. • Corresponding or speaking with clients/third parties as required. • Maintain up-to-date files of all correspondence and other documents. • Scanning/copying/archiving as required. REQUIREMENTS Essential • Experience in a demanding, high performing professional services environment. • Excellent IT skills including the use of Word, PowerPoint, Excel and Outlook. • Typing speed of 70wpm and with a very high level of accuracy. • Previous secretarial and PA experience within Employment/Litigation. • Ability to produce accurate, correctly presented documents. • Excellent oral and written communication skills. • Ability to work well under pressure. • Excellent organisational skills and time-management skills. • Excellent attention to detail. • Full understanding of new client opening procedures and know your client requirements. • Competent in all aspects of time recording, complicated billing and cash collection processes. PERSONAL ATTRIBUTES • Enthusiastic and committed. • A resilient character with a positive attitude. • Willingness and ability to exercise own initiative. • Desire to operate as an integral part of the legal team. • Pride in a job well done. • Ability to be flexible and self-motivated. • A strong team player. • Professionally presented. • A strong communicator with individuals of all levels.