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Cordant People
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Melbourn, Cambridgeshire
Personal Assistant
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Contract Type: Contract |
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Salary: £21,089 per annum |
Overview
Personal Assistant Public Sector Melbourne £21,089 - £24,214 The post holder will be required to support the Medical Directorate ensuring that all administrative work is completed as required with accuracy and within set timeframes. The personal assistant will provide a comprehensive administrative function involving: the co-ordination of meeting requests and diary management, preparation of agendas and minutes as appropriate and any necessary follow up actions. In addition, there will be a requirement to process invoices, recording team leave and arrange mandatory training for the HR team. The postholder will be expected to use their initiative and be able to work unsupervised, undertaking projects as and when necessary. The postholder will also be required to communicate effectively and efficiently with all levels of management, displaying a high level of tact and diplomacy at all times and processing sensitive information confidentially. Duties Include Compile manage and co-ordinate the complex diary/calendar of meetings using Microsoft outlook. This includes the booking of venues and meeting rooms in advance, organising hospitality if appropriate and informing all attendees of arrangements. Prepare agendas, collate and distribute meeting papers in accordance with agreed deadlines and attend and take minutes of the Regional HR Meeting Staff Partnership Forum, JWRG and other meetings as required. Provide a comprehensive administrative service to the Medical Directorate including maintaining the diary, dealing with incoming correspondence and telephone calls. Ensure that relevant employee information is held securely and in line with the provisions of the Data Protection and Freedom of Information Acts. Provide data and information using Microsoft Excel or Sharepoint databases, which may include maintenance and manipulation of the data held. Ensure that progress against the Team's actions are tracked and completed on time, within the parameters set down by the Medical Directorate. Cordant Group is an equal opportunities employer