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R M S Recruitment Limited
,
London, Greater London
PA & Office Manager
Overview
PA & Office Manager Job Description Job Description The role is a combination of Office Management, Group PA and Receptionist for a financial services firm consisting of 7-15 professionals based in London. This is a great opportunity for a hands-on PA & Office Manager who will ensure the smooth running of the office whilst also supporting the Partners. The successful PA & Office Manager will be expected to fulfil a range of responsibilities. These are varied and include, but are not limited to: Office Management Maintaining all office supplies and managing suppliers and contractors Liaising with service providers to ensure an enjoyable and smooth working environment Human Resources - tracking of staff holiday/sickness records Meeting and greeting visitors Covering reception Ensuring the boardroom is kept neat and tidy Incoming / outgoing post Arranging meetings/lunches/dinners, organising room bookings, catering, room set-ups, videoconferencing etc Organise events such team away days, Christmas parties and dinners with key stakeholders e. Client events etc. Co-ordination of events, both internal and external, including seminars, conferences, dinners, networking evenings and corporate hospitality. Onboarding new joiners (jobs, login access, laptop order, emergency contact sheet) Group PA & Receptionist Proactive assistance in managing Partner diaries Meeting preparation Team travel arrangements across multiple time zones Maintain contact lists - Who's Who & Outlook Distribution lists Submit and reconcile expense reports Preparation for meetings, taking minutes and pursuing action points that arise Assist in the preparation of regularly scheduled reports Qualifications Previous PA & Office Manager experience, preferably within a large and complex financial services or similar organisation Be Proactive with a can-do attitude, discretion, and tactfulness Strong interpersonal skills and detail oriented Significant computer literacy - Intermediate/Advanced MS Office skills - particularly Outlook, Word, PowerPoint and Excel Motivated & self-starter with a passion for development Calm approach Education Bachelor's/University degree or equivalent experience RMS Recruitment is a boutique recruitment agency in London who recruit for all administrative roles from reception right through to Chief of Staff Private PA. Please do not hesitate to apply.