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Source4 Personnel Solutions
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London, Greater London
Head Office Co-ordinator
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Contract Type: Contract |
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Salary: £11 per hour |
Overview
My client is a Worldwide high profile Charity and we are seeking an experienced polished Office Co-ordinator to manage their office facilities within their London Operation for a temporary period This is a standalone role where many high profile visitors may attend meetings from Celebrities, Politicians to country ambassador’s. The successful candidate will be professional and service driven as you will be acting as the face of the organisation to all Visitors. Hours are Monday to Friday 8am to 6pm Duties will include: • Co-ordinate the office facilities to a high standard ensuring that guests and staff alike have a great visitor & user experience • Act as main point of contact for all staff with queries on utilising the facilities • Follow and develop processes to enable the smooth running of desk and room bookings • Liaise with the ICT & Facilities helpdesks • Set-up and troubleshoot video conference system for the high percentage of virtual meeting participants • Handle the allocation of staff & visitor passes through liaison with the landlord’s security team and through notifying security and reception of visitors • Manage the visitor locker facility, office security and key-holding and ensure effective processes followed for opening and locking up • Provide refreshments and catering support including all set-up and clear down • Build strong relationships with the landlord’s representatives and build alliances with neighbouring tenants identifying opportunities for collaboration, attending all H&S tenant meetings. • Maintain the office facilities information and processes on the intranet and SharePoint • Collate and maintain occupancy records and report relevant timely data • Assist with arranging other available bookable meeting facilities and events as required within the Shared site. • Order and maintain consumables and office supplies, ensuring machinery is in working order • Hold a Credit card for approved office purchases Health & Safety • Responsible for the on-site Health and Safety in the rooms, reporting issues and providing updates to the Head of facilities • Ensure that the premises and equipment are fit for purpose, well maintained, clean and safe • Liaise with the landlord representatives regarding facilities related matters • Ensure staff complete obligatory Somerset House Health and Safety induction Please note: As you can appreciate we are currently overwhelmed with applications of individuals looking for both short term and permanent work and we can therefore only contact those applications that have relevant skills for positions that we currently have available. Should you not hear from us within a week, please assume you have been unsuccessful on this occasion. In line with GDPR regulations , we are making you aware that to proceed with your application we will need to contact you via email, telephone and/or text message. To receive future job alerts from us, you will be required to provide consent within our marketing preference options. The link will be provided in an email to you. Source4 are an equal opportunities employer and complies with all relevant UK legislation. If you are successful in your application, you will be required to attend a full registration with one of our Consultants which will involve you providing a current passport, any relevant visas, a proof of address and completing relevant tests and a full competency based interview.